Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a client in Milwaukie, Oregon. This is a Contract position focused on maintaining accurate, timely payment operations and helping keep vendor and subcontractor transactions organized. The ideal candidate brings strong accounts payable experience, sound judgment with invoice review, and the ability to work carefully in a fast-paced environment.

Responsibilities:

• Review and enter vendor invoices each day, ensuring charges are recorded correctly and processed without delay.

• Prepare weekly payments for subcontractor installers while maintaining accuracy and proper documentation.

• Verify inventory-related invoices against receiving records and packing documentation to confirm quantities, pricing, and approvals.

• Check employee or departmental expense submissions for policy compliance and follow through on needed approvals before processing.

• Execute payment runs and disbursements accurately, including electronic payment activity when required.

• Reconcile vendor balances and accrual-related general ledger accounts on a monthly basis and address discrepancies as they arise.

• Monitor spending patterns and communicate notable shifts in costs or payment activity to management.

• Provide additional administrative and clerical support to the accounting team as business needs change.

• Hands-on experience in accounts payable, including invoice handling, payment processing, and vendor support.
• Working knowledge of account coding and core accounting procedures.
• Ability to perform account reconciliations and investigate mismatched transactions or balances.
• Familiarity with ACH payments and other standard disbursement methods.
• Strong attention to detail with the ability to manage deadlines in a high-volume setting.
• Experience supporting accounting functions within a structured business environment; 3PL exposure is a plus.
• Proficiency using accounting systems and spreadsheets to track, review, and maintain accurate records.