Legal Assistant

Legal Assistant / Paralegal

Location: Griffin, GA

Full-time, Weekly Pay, and Benefits

Position Summary

We are seeking an experienced, detail-oriented Administrative Assistant / Legal Assistant to join our law office in Newnan, GA. The ideal candidate brings hands-on **litigation support experience, strong organizational skills, and the ability to manage multiple priorities independently. **

You will work directly with attorneys on all aspects of case preparation, client communication, court filings, and day-to-day office operations.

Key Responsibilities

• Assist attorneys with all stages of medical malpractice litigation, including case intake, discovery, and trial prep
• Gather and organize client medical records, insurance information, and relevant documents
• Communicate regularly with clients regarding case status, deadlines, and next steps
• Maintain case files and track deadlines in litigation calendars
• Organize and summarize medical records, depositions, and expert reports
• Draft pleadings, discovery requests/responses, subpoenas, and motions
• Coordinate expert witnesses and manage document production

Legal Document Preparation & Filing

• Draft, proofread, and finalize legal documents including motions, pleadings, discovery requests, and demand letters
• Prepare subrogation claims and correspondence with insurance carriers and third-party payors
• Organize and summarize medical records and create detailed medical chronologies
• File documents electronically with state and federal courts in compliance with applicable court rules
• Assist with deposition preparation, including coordinating notices and organizing exhibits

Calendar & Schedule Management

• Maintain and manage attorney calendars, including court dates, client appointments, and filing deadlines
• Track and manage all case-specific deadlines including statutes of limitations, discovery cutoffs, and hearing dates
• Send timely reminders to attorneys and clients regarding upcoming deadlines and appointments

Accounting & Administrative Support

• Process invoices and pay office bills using accounting software
• Assist with timekeeping, expense tracking, and billing coordination
• Manage incoming and outgoing correspondence via email, fax, certified mail, and courier
• Maintain organized electronic and physical filing systems
• Perform general office duties including photocopying, scanning, and document management

Technology & Document Management

• Use Microsoft Outlook to manage attorney and firm communications, scheduling, and email workflows
• Create and maintain spreadsheets using Microsoft Excel for case tracking, billing logs, and data management
• Scan, digitize, and organize documents using Adobe Acrobat and Scan Snap
• Upload and manage documents in the firm's case management or document management system

Qualifications

• Minimum 2–3 years of paralegal or legal assistant experience, preferably in medical malpractice, personal injury, or civil litigation
• Strong working knowledge of legal procedures, court filing requirements, and litigation timelines
• Experience with client intake processes and case lifecycle management from open to close
• Proficiency in Microsoft Outlook, Excel, and Adobe Acrobat
• Experience with document scanning equipment (Scan Snap or similar)
• Ability to draft and proofread legal documents with high accuracy
• Excellent written and verbal communication skills
• Strong organizational and time management skills with ability to manage multiple active cases simultaneously
• Ability to maintain confidentiality and handle sensitive medical and legal information with professionalism
• Associate's degree or certificate in Paralegal Studies, or a Bachelor's degree in a related field
• Familiarity with subrogation processes and insurance lien resolution
• Experience with legal billing and accounting software
• Knowledge of medical terminology and ability to interpret and summarize medical records
• Experience with e-filing in state and/or federal court systems
• Familiarity with legal case management platforms

EOE

Thank you for your interest in Impact Workforce Solutions, we are proud to be an Equal Employment Opportunity Employer and participate in the E-Verify eligibility confirmation program.

You should be proficient in:

• Communication & Client Relations
• Legal Research
• Legal writing
• Legal Writing & Drafting
• Litigation & Case Management
• Administrative Assistant

Machines & technologies you'll use:

• Excel Spreadsheets
• Legal Research Platforms
• Legal Systems
• Microsoft Office
• E-Filing & Court Technology