Description:
Summary
The HR Assistant supports the Human Resources department with recruiting, onboarding, records management, and employee programs. This role helps ensure a smooth, compliant hiring process and positive experience for new and current employees.
Environmental/Working Conditions
Normal office environment. Part-time position, approximately 24–28 hours per week, with up to 30 hours during peak periods. Schedule flexibility is required to support new hire orientation sessions.
Pay Range:
$18–$22 per hour
Supervisory Responsibilities
None
Essential Duties & Responsibilities:
- Post job openings and screen applications for assigned positions
- Participate in interviews alongside experienced HR staff and, after completing training, conduct initial phone screens independently
- Schedule interviews and coordinate with hiring managers on feedback and next steps
- Complete reference checks and pre-employment background screenings
- Coordinate pre-employment testing as required
- Manage candidate communications, including status updates, offer letters, and decline notices
- Coordinate the onboarding process for new hires, including paperwork, employment eligibility verification, and system access
- Prepare materials for and set up new hire orientation
- Assist new hires with benefit enrollment and track enrollment deadlines
- Maintain accurate, confidential personnel files in line with company policy and legal requirements
- Enter and maintain employee data in the HRIS
- Track introductory period evaluations and remind managers of due dates
- Coordinate employee recognition programs and appreciation events
- Support annual benefit open enrollment
- Respond to employee HR questions, referring complex matters as appropriate
- Perform other duties as assigned by the HR Manager
- Assumes other activities and responsibilities from time to time as directed at the discretion of the Lead Team. Also, perform other administrative duties as deemed necessary by Lead Team.
Requirements:
Qualification, Education, Experience
- High school diploma or equivalent required; associate's or bachelor's degree in human resources, business, or a related field preferred
Skills & Abilities:
- Strong organization and attention to detail, with the ability to manage multiple deadlines
- Ability to handle confidential information with discretion
- Clear, professional written and verbal communication with candidates, employees, and managers
- Proficiency with Microsoft Office
- Friendly, welcoming approach to new hires and candidates
Attendance Standards
Punctual and dependable for assigned and confirmed work schedules
Physical/Mental Demands
- Work requires the ability to lift objects weighing up to 20 pounds
- Work requires the ability to carry objects weighing up to 20 pounds.
- Work requires the ability to sit +/- 90% of the time.
- Work requires the ability to stoop and bend, to reach, and grab with arms and hands; manual dexterity and the ability to communicate with others.
- Work requires ability to proofread and check documents for accuracy.
- Work requires ability to use a keyboard and view a computer monitor to enter words or data.
- OSHA personal exposure risk category II (tasks that involve no exposure to blood, body fluids or tissues, but employment may require performing unplanned category I tasks).
- Airborne personal exposure risk category I (Possible exposure of the healthcare worker to patients capable of transmitting M. tuberculosis). Universal precautions will be adhered to at all times.
