Accounting Associate

We are looking for an Accounting Associate to join a collaborative finance team in Boston, Massachusetts in a contract-to-permanent capacity. This position supports billing, receivables, payables, and general accounting activities while helping maintain accurate financial records and timely client invoicing. The role follows a hybrid schedule with four days onsite and one remote day each week, and it is well suited for someone who is comfortable working closely with project teams and finance leadership. Please do not apply if you do not have hands on Deltek experience.

Responsibilities:

• Prepare and issue client invoices by aligning contract terms, project progress, approved expenses, and applicable charges to ensure accurate billing.

• Partner with project managers to collect billing details, verify billable activity, and help improve coordination around fee and invoice practices.

• Review employee reimbursement submissions and company card activity, making informed decisions on approvals and exceptions with minimal oversight.

• Share recurring expense and budget reporting with stakeholders to support visibility into operating costs.

• Coordinate with accounts payable leadership to help manage vendor and subconsultant payments while supporting cash flow awareness.

• Assist with month-end accounting tasks, including reconciliations, revenue-related entries, and credit memo tracking.

• Monitor overdue receivables, follow up on open balances, and escalate collection concerns appropriately while preserving positive client relationships.

• Maintain organized financial documentation, billing files, and audit-support records within Deltek Vantagepoint and related systems.

• Record journal entries on a monthly, quarterly, and annual basis and support cash application and deposit activities as needed.

• Set up and validate client information in the ERP system and provide guidance to internal teams on billing procedures and documentation standards.

• Hands-on experience using Deltek Vantagepoint, especially for creating, revising, and monitoring invoices and maintaining organized audit-ready records.
• Background in accounting support functions such as accounts receivable, accounts payable, invoice processing, and data entry.
• Ability to communicate clearly and professionally with both internal teams and external contacts.
• Experience handling expense reimbursements, credit card activity, and financial documentation with strong attention to accuracy.
• Familiarity with journal entries, reconciliations, and other core month-end accounting responsibilities.
• Strong organizational skills with the ability to manage multiple priorities and keep detailed records.
• Comfort working in a hybrid environment with regular onsite attendance in Boston, Massachusetts.