AP/AR Manager

We are looking for an experienced AP/AR Manager to lead core accounting operations in Palm City, Florida. This position oversees both payables and receivables activities, supports accurate financial reporting, and helps maintain strong internal controls across daily transactions. The ideal candidate brings hands-on accounting knowledge, leadership experience, and the ability to keep multiple priorities moving efficiently in a fast-paced environment.

Responsibilities:

• Lead day-to-day accounts receivable operations, providing direction, coaching, and performance oversight for team members handling customer accounts.

• Manage customer invoicing, ensure supporting documentation is properly organized, and respond promptly to requests for billing records or related paperwork.

• Oversee the receipt and application of customer payments made by cash, check, and credit card while maintaining accurate account activity.

• Review and process new customer credit applications, coordinate account setup with the sales team, and monitor ongoing account status and credit exposure.

• Supervise accounts payable workflows, including payment review, weekly disbursement activity, vendor file maintenance, and adherence to internal control standards.

• Verify invoice support through matching of purchase orders, receiving records, and vendor documentation before posting invoices and credit card transactions.

• Analyze key balance sheet and income statement accounts such as receivables, deposits, unbilled items, allowances, bad debt, intercompany balances, and payables-related expenses.

• Prepare weekly and month-end reconciliations, compare account balances to the trial balance, investigate discrepancies, and maintain summary schedules for assigned accounts.

• Partner with accounting staff, supervisors, and treasury contacts to support cash flow communication, reporting accuracy, and completion of special assignments as needed.

• 3+ years of experience in an accounting role with responsibility for accounts payable, accounts receivable, or both.
• Prior experience supervising or guiding accounting support staff in a team-based environment.
• Strong knowledge of account reconciliation, journal entries, and general ledger activity.
• Practical understanding of AP and AR processes, including invoicing, payment application, vendor payments, and account maintenance.
• Familiarity with internal control requirements and compliance practices, including SOX-related processes.
• Ability to review financial data carefully, resolve discrepancies, and manage multiple deadlines with accuracy.
• Bachelor’s degree preferred; a high school diploma or equivalent combined with relevant accounting experience will also be considered.