Accounting Assistant
Position Summary
We are seeking a highly organized, detail-oriented Accounting Assistant to support the day-to-day operations of our Accounting Department. This role is ideal for someone who enjoys structured, process-driven work, takes pride in accuracy, and is comfortable with recurring transactional tasks.
The position will primarily support accounts receivable and cash receipts, with additional responsibilities in accounts payable, data entry, document management, and general accounting support. The right candidate will naturally double-check their work, notice discrepancies, follow established procedures, and reliably complete tasks on time.
Key Responsibilities
- Serve as the primary processor for customer payments and cash receipts.
- Record ACH, check, credit card, lockbox, and other payment activity.
- Prepare deposits and match customer payments to outstanding invoices.
- Identify short payments, unidentified receipts, discrepancies, and missing documentation.
- Monitor the accounts payable inbox and route invoices and requests appropriately.
- Enter invoices accurately and confirm required approvals and supporting documentation.
- Match invoices to purchase orders, receipts, and other supporting records when applicable.
- Maintain organized electronic accounting records and supporting documentation.
- Assist with vendor and customer account research, statement reviews, and routine follow-up.
- Prepare routine reports, spreadsheets, and documentation for reconciliations, month-end close, and audits.
What We're Looking For
- Strong attention to detail and a commitment to accuracy.
- Comfort with repetitive, process-driven transactional work.
- Ability to notice errors, inconsistencies, and missing information.
- Willingness to follow established procedures and internal controls rather than take shortcuts.
- Strong organization, time management, and follow-through.
- Comfort working with numbers, spreadsheets, invoices, payments, and supporting documentation.
- Ability to work independently while communicating questions or concerns appropriately.
Qualifications
- High school diploma or equivalent required.
- Accounting coursework, an associate degree, or business-related education preferred.
- Previous experience in accounting, bookkeeping, accounts receivable, accounts payable, banking, cash application, or financial data entry preferred.
- Experience with accounting/ERP software and Microsoft Excel or Outlook preferred.
What Success Looks Like
- Accurate transactions. Complete documentation. Organized records. Timely processing. Reliable follow-through. Appropriate escalation. Consistent adherence to accounting procedures and internal controls.
This role may not be the best fit for someone who strongly dislikes repetitive work, detailed documentation, or established procedures, or who tends to prioritize speed over accuracy.
Other Duties
This job description describes the general nature and level of work performed and is not an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may be modified based on business needs.
Benefits:
Health Insurance
Dental Insurance
Vision
Employee discounts
Paid time off
401(k)
Schedule:
Monday through Friday, 7:00 A.M. – 4:00 P.M.
