Job Description
We are looking for an Accounting Clerk to support billing and receivables activities for an IT hardware organization in Columbia, South Carolina. This Long-term Contract position is ideal for someone who thrives in a high-volume environment, maintains exceptional accuracy, and can manage detailed financial records across a large portfolio of customer agreements. The role focuses on invoice preparation, payment tracking, timesheet-related billing support, and coordination with internal teams to resolve account questions and adjustments.
Responsibilities:
• Process accounts payable and accounts receivable transactions with a strong focus on accuracy and timeliness.
• Review client-submitted timesheets, enter related data, and prepare billing records for customer invoicing.
• Generate weekly and monthly invoices for a large number of active contracts, including both recurring and usage-based billing arrangements.
• Maintain organized documentation and tracking methods to manage multiple billing scenarios, including fixed charges, variable services, and event-based labor billing.
• Follow up on outstanding balances and support collection efforts by communicating with customer contacts regarding open invoices.
• Investigate billing discrepancies by partnering with payroll and contract management teams to confirm hours worked, payments issued, and approved invoice adjustments.
• Update financial information in accounting systems and spreadsheets to ensure complete and reliable account records.
• Participate in recurring accounts receivable review meetings by preparing account status details and aging information.• Experience supporting both accounts payable and accounts receivable functions in an office or accounting environment.
• Proficiency with data entry and invoice processing in a high-volume setting.
• Working knowledge of Sage and Microsoft Excel; QuickBooks experience is also valuable.
• Ability to manage numerous contracts and billing schedules while maintaining close attention to detail.
• Strong organizational skills, including the ability to use checklists or similar methods to stay on top of deadlines and tasks.
• Clear communication skills for coordinating with clients and internal teams on billing questions and collections matters.
• Capacity to review financial information carefully and resolve discrepancies with accuracy and professionalism.
