Position Summary
Manage the complete architectural millwork submittals process, beginning at project award and ending with approved shop drawings, approved samples, and a completed Bill of Materials (BOM).
Responsible for coordinating outsourced drafting resources, technical drawing accuracy, submittal schedules, and timely completion of all deliverables.
Key Responsibilities
- Review awarded project scope, contracts, architectural drawings, and specifications.
- Establish submittal schedules, priorities, and required deliverables.
- Assign, coordinate, and monitor four outsourced drafting resources.
- Prepare, review, and correct architectural millwork shop drawings.
- Verify materials, finishes, hardware, dimensions, and construction details.
- Manage all project samples, including procurement coordination, fabrication, submissions, revisions, and approvals.
- Coordinate RFIs, drawing revisions, and architect/GC comments with Project Managers.
- Ensure compliance with project specifications and applicable AWI standards.
- Track drawing and sample approvals, resubmissions, and outstanding requirements.
- Prepare and finalize the Bill of Materials (BOM) based on approved submittals.
- Verify BOM completeness and accuracy, including materials, quantities, finishes, and hardware.
- Deliver complete approved submittal packages and BOMs to Processing Engineering.
- Maintain drafting standards, quality-control procedures, and accurate records in Innergy ERP.
Required Qualifications
- Minimum 5 years of commercial architectural millwork or casework drafting experience.
- Strong knowledge of millwork fabrication, materials, hardware, and construction methods.
- Proficiency in AutoCAD.
- Experience preparing and reviewing commercial millwork shop drawings.
- Experience developing or reviewing Bills of Materials.
- Ability to independently coordinate outsourced drafting resources.
- Knowledge of AWI standards and architectural specifications.
- Strong organization, technical problem-solving, and follow-through.
Preferred Qualifications
- 7–10 years of commercial millwork drafting experience.
- Experience coordinating remote or offshore drafting teams.
- Experience with Microvellum or similar millwork software.
- Experience with Innergy or comparable ERP systems.
Key Performance Indicators
- Submittals Released On Time (%)
- Samples Submitted On Time (%)
- First-Pass Submittal Approval Rate (%)
- BOM Accuracy (%)
- Approved Submittal-to-BOM Completion Time
Since 1994, Castaldi Custom Co. has been Arizona's go-to source for high-end commercial millwork and cabinetry. What started as a commitment to quality has grown into a full-service architectural millwork operation trusted by the Southwest's most respected contractors, architects, and institutions.
Our business is where customers come for high-end projects that they want done right, completed on time, with attention to detail, craftsmanship, and the highest level of customer service. We've built our reputation on engineered craftsmanship, quality, and attention to detail, which differentiates us from our competition.
