Purpose of Role:
We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice in Roseland, NJ. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution. This is a full-time, in-person role.
Key Responsibilities:
- Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines.
- Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
- Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
- Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
- Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
- Maintain case files and organize litigation materials in both physical and electronic formats.
- Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
- Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
- Coordinate travel arrangements, meeting logistics, and other administrative support as needed.
- Support multiple attorneys simultaneously while managing competing priorities and deadlines.
- Flexibility to work overtime as needed to meet litigation deadlines and business needs.
