We are looking for an Accounting Administrator to support day-to-day financial operations and administrative accounting activities for a team based in New Jersey. This Long-term Contract position is ideal for someone who can balance routine accounting tasks with responsive internal support and vendor coordination. The role works closely with accounting staff, project teams, and operational partners to keep records accurate, processes organized, and reporting activities on track.
Responsibilities:
• Coordinate incoming physical mail for the department, including sorting and distributing correspondence on scheduled office days.
• Manage shared accounting inboxes and service desk requests by responding to questions, directing issues to the right contacts, and following through on open items.
• Organize vendor invoice documentation within internal filing systems and maintain accurate records to support timely processing.
• Update expected receivable and payable timing for contract terms that depend on payment collection milestones.
• Lead regular onboarding sessions for new employees focused on time entry procedures and expense submission expectations.
• Prepare vendor setup materials such as credit applications, registration forms, tax documentation, and requested purchase orders.
• Administer company credit card accounts, upload monthly statements, and support expense reconciliation activities.
• Review relocation and employee expense submissions for compliance with company guidelines and approved spending limits.
• Post daily cash activity, enter non-accounts-payable expenses, and assist with monthly reporting, audit support, budgeting, and forecasting tasks.
• 2+ years of experience in an accounting, accounting support, or finance administration role.
• Hands-on experience with account reconciliation, expense reconciliation, and expense report processing.
• Ability to manage multiple administrative and accounting workflows with strong attention to detail and accuracy.
• Comfortable working with accounting software, document management tools, and shared service or ticketing systems.
• Strong written and verbal communication skills for interacting with employees, vendors, and cross-functional teams.
• Ability to follow established procedures while using sound judgment to prioritize and resolve routine issues independently.
• Proficiency in data entry, record maintenance, and supporting monthly financial reporting activities.
