BUILT TO CONNECT
At Astec, we believe in the power of connection and the importance of building long-lasting relationships with our employees, customers, and the communities we call home. With a team more than 4,000 strong, our employees are our #1 advantage. We invest in skills training and provide opportunities for career development to help you grow along with the business. We offer programs that support physical safety, as well as benefits and resources to enhance total health and wellbeing, so you can be your best at work and at home.
Our equipment is used to build the roads and infrastructure that connect us to each other and to the goods and services we use. We are an industry leader known for delivering innovative solutions that create value for our customers. As our industry evolves, we are using new technology and data like never before.
We’re looking for creative problem solvers to build the future with us. Connect with us today and build your career at Astec.
ABOUT THE POSITION
The Shipping & Receiving Associate is responsible for coordinating, managing, and tracking daily outbound domestic and international freight operations to ensure shipments are processed accurately, efficiently, and on schedule. This role oversees end-to-end domestic and international transportation, including coordinating time-critical Hotshot drivers, booking Less-Than-Truckload (LTL) carriers through online logistics portals, and preparing accurate Bills of Lading (BOLs) and other required shipping documentation.
The Shipping & Receiving Associate ensures all freight leaves the facility on time, is fully documented, and complies with applicable safety requirements, carrier guidelines, and company procedures. This position also coordinates and communicates with internal departments, customers, carriers, vendors, and other shipping partners to maintain efficient workflows, resolve transportation issues, and support customer satisfaction.
Deliverables & Responsibilities
- Coordinate and manage daily outbound domestic shipments to ensure timely and accurate transportation of freight.
- Arrange and coordinate time-critical Hotshot drivers to meet urgent shipping requirements and delivery schedules.
- Book Less-Than-Truckload (LTL) shipments through online logistics portals, selecting appropriate carriers and services based on shipment requirements.
- Prepare, review, and verify Bills of Lading (BOLs), shipping labels, packing lists, and other required domestic shipping documentation for accuracy and completeness.
- Ensure all outbound freight is properly documented, packaged, labeled, and ready for carrier pickup.
- Coordinate pickup schedules and communicate shipping instructions, shipment details, and delivery expectations to carriers and drivers.
- Monitor shipment status, track deliveries, and proactively address delays, scheduling conflicts, or transportation issues.
- Facilitate communication between Astec’s regional offices, factory sales representatives, the factory shipping department, customers, vendors, carriers, and other logistics partners.
- Manage pick lists and coordinate with warehouse and manufacturing personnel to ensure orders are prepared, packed, and shipped in the timeliest manner possible.
- Verify shipment weights, dimensions, freight classifications, and other details required for accurate carrier bookings and transportation documentation.
- Review bills of lading, shipping statements, freight invoices, and related records for accuracy and discrepancies.
- Maintain organized shipping records and electronically archive BOLs, shipment confirmations, carrier information, and other critical documentation.
- Ensure compliance with company shipping procedures, carrier requirements, applicable transportation regulations, and workplace safety standards.
- Identify opportunities to improve shipping efficiency, reduce transportation delays, and support cost-effective freight management.
- Provide timely updates to internal stakeholders regarding shipment status, pickup schedules, delivery changes, and transportation issues.
- Perform other shipping, receiving, and logistics duties as assigned.
To Be Successful in This Role, Your Experience and Competencies Are:
- High school diploma or equivalent required. An associate or bachelor’s degree in business, supply chain management, logistics, or a related field is preferred. Alternatively, at least two years of experience in business operations, customer service, shipping, receiving, logistics, or transportation, or a combination of experience and training that provides the required knowledge, skills, and abilities.
- Experience coordinating domestic freight shipments, including LTL transportation and time-sensitive Hotshot deliveries, is preferred.
- Familiarity with online logistics portals, carrier booking systems, shipment tracking tools, and transportation documentation is preferred.
- Working knowledge of Bills of Lading, shipping documentation, freight requirements, and carrier procedures.
- Strong organizational skills and attention to detail, with the ability to ensure shipping documents and shipment information are accurate and complete.
- Ability to communicate effectively, both orally and in writing, with internal departments, customers, carriers, vendors, and other logistics partners.
- Ability to work well with others, exercise sound judgment, solve problems, work independently, effectively manage workload, and perform well under pressure.
- Excellent written and verbal communication skills; resourceful, well-organized, meticulous, and accurate.
- Ability to prioritize multiple shipments, manage changing schedules, and meet time-sensitive shipping deadlines.
- Ability to operate general office equipment, including a telephone, computer, calculator, photocopier, and other standard office equipment.
- Proficiency in Microsoft Office applications, including Outlook, Excel, and Word, as well as internet-based systems, email, and shipping or logistics software.
- Ability to learn new systems, processes, and transportation requirements through ongoing training.
Supervisor and Leadership Expectations
None.
Our Culture and Values
Employees who become part of Astec embody the values below throughout their work:
- Continuous devotion to meeting the needs of our customers.
- Honesty and integrity in all aspects of business.
- Respect for all individuals.
- Preserving entrepreneurial spirit and innovation.
- Safety, quality, and productivity as means to ensure success.
Travel Requirements
Minimal travel expected; occasional travel may be required based on business needs.
WORK ENVIRONMENT
Office and manufacturing/warehouse environment.
While performing the duties of this job, the employee may work in a typical office setting that includes extensive computer work, sitting or standing, as well as occasional exposure to a manufacturing plant, shipping dock, or warehouse environment. The position may require interaction with freight carriers, drivers, and personnel in shipping and receiving areas. Employees may be exposed to typical manufacturing and warehouse conditions, including moving equipment and freight-related activities, and must follow all applicable safety procedures.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL OPPORTUNITY EMPLOYER
As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status, or any other characteristic protected by law or executive order.
