Job Title: Political Action Committee (PAC) SpecialistLocation: Indianapolis, INType: ContractCompensation: $48-$53.68Work Model: Onsite – onsiteHours: Monday-Friday 8:30am to 5pm
Overview The PAC Specialist plays a critical role in overseeing all operational, financial, and compliance activities related to the Company's Political Action Committee (PAC) and corporate political contributions. This role has significantly expanded to include direct coordination with Disbursements in Cork, Ireland; review of 527 organization contributions; management of vendor contracts; maintenance of audit compliance; and oversight of over 20 standard operating procedures (SOPs). The specialist ensures accurate documentation, reporting, and execution of processes related to political contributions while ensuring alignment with legal, regulatory, and internal policy standards.Responsibilities
- PAC & Corporate Contributions Management
- Process and document PAC and corporate checks, ensuring compliance with federal, state, and company guidelines.
- Read and interpret corporate check reviews, address pay-to-play laws, and manage 527 organization contributions.
- Serve as primary contact with Disbursements in Cork, Ireland for check issuance and documentation.
- Maintain accurate records of PAC check numbers and approvals to ensure no skipped or unauthorized checks.
- Track and manage special PAC/corporate budget increases ("buy-up" funds) throughout the year.
- Documentation & Compliance
- Maintain physical and electronic PAC records in accordance with the Company Records Retention Policy.
- Manage Company Records Manager account; process annual destroy notices.
- Oversee documentation for SVP approvals of all PAC and corporate check requests.
- Manage 20 SOPs critical to compliance with external regulations and company internal standards.
- Handle monthly processing and follow-up of outstanding checks
- Positive Pay & Banking Oversight
- Manage Positive Pay exceptions and uploads for three JPMorgan Chase bank accounts (Federal, NY, CO).
- Ensure timely and accurate uploads of PAC checks each week to prevent fraud and maintain compliance
- Membership & Payroll Coordination
- Collaborate with the corporate attorney and board secretary to gather personal contribution data from executive leadership for the Maryland Business Entity Report.
- Prepare and submit the annual and mid-year Political Contributions Report to Company website with CCC Team; manage content updates via CAR requests.
- Provide political contribution data for public and internal reports, including those required for regulatory filings
- Strategic & Campaign Support
- Maintain and update PAC membership records; handle exceptions for manual payroll uploads to NY and CO PAC accounts.
- Temporarily suspend/reactivate Workday automation as needed; perform manual uploads to Quorum.
- Vendor & Contract Management
- Ensure all vendor contracts are reviewed and compliant with Company policies
- Partner with Procurement to renew contracts, manage purchase orders, and payments via Company platform and Fiori.
- Strategic & Campaign Support
- Contribute to PAC strategy and support PAC Champs network with updated resources and communications.
- Brainstorm and support PAC solicitation campaigns and incentive gift strategies.
- Notary Duties
- Serve as a notary for PAC-related documentation as required
Requirements - Undergraduate/Bachelors Degree or Equivalent Work Experience
- Strong organizational and project management skills.
- Exceptional attention to detail and documentation accuracy.
- Proficiency in Microsoft Office Suite, SAP, Workday, and Fiori.
- Familiarity with U.S. political contribution regulations and corporate compliance standards.
- Ability to work cross-functionally and manage complex, confidential data.
Preferred- Notary Public certification
System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #558-Scientific
