Position Title: Accounts Payable Accountant (SAP Business One)
Department: Accounting
Reports To: Controller
Employment Type: Full-Time
Position Summary
We are seeking a detail-oriented and organized Accounts Payable Accountant with hands-on experience using SAP Business One to manage the accounts payable cycle, maintain accurate financial records, and ensure timely vendor payments. The ideal candidate will have a strong understanding of accounting principles, excellent reconciliation skills, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities
- Process, review, and enter vendor invoices, credit memos, and employee expense reports in SAP Business One.
- Verify invoices against purchase orders, receiving documents, and vendor statements.
- Perform three-way matching to ensure accuracy of quantities, pricing, and payment terms.
- Manage vendor accounts, maintain accurate vendor master data, and resolve invoice discrepancies.
- Prepare and process vendor payments through ACH, wire transfers, and checks.
- Reconcile vendor statements and investigate outstanding balances, duplicate invoices, and payment discrepancies.
- Monitor accounts payable aging and ensure invoices are paid according to agreed payment terms.
- Maintain accurate records of invoices, approvals, payments, and supporting documentation.
- Assist with month-end and year-end closing activities, including AP accruals and expense reconciliations.
- Reconcile accounts payable subledger balances to the general ledger.
- Assist with cash flow planning and accounts payable reporting.
- Ensure compliance with company policies, internal controls, and accounting procedures.
- Collaborate with purchasing, receiving, treasury, and other departments to resolve discrepancies.
- Support internal and external audits by providing requested documentation and reports.
- Identify opportunities to improve accounts payable processes and payment efficiency.
SAP Business One Responsibilities
- Enter and manage A/P invoices, A/P credit memos, outgoing payments, and vendor credit balances.
- Maintain vendor master records and payment terms.
- Utilize purchase orders and goods receipt purchase orders for invoice matching.
- Review document postings and verify general ledger account assignments.
- Run vendor aging, open invoice, and account balance reports.
- Assist with reconciliation of the AP subledger to the general ledger.
- Troubleshoot posting errors, incorrect account coding, and invoice discrepancies.
- Use SAP Business One reporting tools and queries, as applicable, to support daily accounting operations.
Qualifications
- Associate's or bachelor's degree in Accounting, Finance, or a related field preferred.
- Two or more years of accounts payable or general accounting experience preferred.
- Hands-on experience with SAP Business One is required.
- Strong knowledge of accounts payable processes and general accounting principles.
- Experience with invoice processing, vendor reconciliations, and payment processing.
- Proficiency in Microsoft Excel, including lookup functions, pivot tables, and data analysis.
- Strong attention to detail, organizational skills, and time management.
- Ability to manage multiple priorities and meet deadlines.
- Excellent communication, problem-solving, and analytical skills.
- Ability to maintain confidentiality and handle sensitive financial information.
Preferred Qualifications
- Experience in a manufacturing, distribution, or inventory-based business.
- Familiarity with purchase order workflows and inventory-related invoice matching.
- Knowledge of month-end close, accruals, and general ledger reconciliations.
- Experience with electronic payment platforms and banking portals.
- Familiarity with audit requirements and internal financial controls.
Key Performance Indicators (KPIs)
- Accuracy and timeliness of invoice processing.
- On-time vendor payment rate.
- Resolution time for invoice and vendor discrepancies.
- Accuracy of vendor statement and general ledger reconciliations.
- Compliance with internal controls and approval procedures.
- Timely completion of month-end AP activities.
Ideal Candidate
The ideal candidate is proactive, dependable, detail-oriented, and comfortable working independently and collaboratively. They can manage a high volume of invoices, use SAP Business One effectively, resolve discrepancies professionally, and contribute to accurate financial reporting and efficient accounts payable operations.
Key skills to highlight
- SAP Business One (SAP B1)
- Accounts payable and invoice processing
- Three-way matching and purchase order reconciliation
- Vendor statement reconciliation
- ACH, wire, and check payments
- AP aging and general ledger reconciliation
- Month-end close and accruals
- Microsoft Excel and financial reporting
- Internal controls and audit support
