General Office Assistant

Job Description

Au Standard Services LLC is a growing nationwide commercial construction company. We are seeking a dependable, highly organized, and detail-oriented Office Assistant to support our daily business operations.

The ideal candidate will be self-motivated, proficient with computers, comfortable managing multiple responsibilities, and capable of working independently with minimal supervision.

This position involves a variety of administrative responsibilities, including communication with general contractors and subcontractors, document management, billing assistance, and general office coordination.

Key Responsibilities

• Manage and organize incoming and outgoing emails.
• Assist with preparing, reviewing, and tracking invoices and payments.
• Maintain organized electronic files, contracts, and project documentation.
• Communicate professionally with general contractors, subcontractors, and vendors.
• Request, collect, and track subcontractor documentation, including insurance certificates and agreements.
• Assist with project scheduling, updates, and administrative coordination.
• Maintain and update spreadsheets, contact lists, and project tracking records.
• Follow up on outstanding documents, emails, and requests.
• Perform general administrative duties and assist with special projects as needed.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Excel, Word, and other office applications.
• Ability to learn new software and technology quickly.
• Comfortable working independently and managing multiple priorities.
• Strong problem-solving skills and a proactive approach to completing tasks.
• Ability to maintain confidentiality and handle sensitive business information.
• Previous administrative or office experience preferred.
• Construction industry experience is a plus but not required.

What We're Looking For

We are looking for someone who takes initiative, follows through on responsibilities, and enjoys keeping things organized. The right candidate will be someone who can identify what needs to be done, communicate effectively, and help improve the efficiency of our daily operations.

We value reliability, accountability, professionalism, and a willingness to learn.

Why Join Us?

Au Standard Services LLC offers an opportunity to work with a growing construction company involved in commercial projects across the United States. This position provides exposure to multiple aspects of business operations and opportunities to take on additional responsibilities as the company grows.