Job Description
We are looking for a highly experienced Sr. Legal Secretary to support a busy family law practice in Rochester, New York. This position is ideal for a legal support specialist who can take ownership of daily case support, maintain order across a demanding caseload, and work confidently with limited direction. The role offers meaningful involvement in client matters from initial intake through resolution while helping ensure the practice operates smoothly and efficiently.
Responsibilities:
• Create, edit, and finalize legal correspondence, pleadings, motions, and other court-related documents with a high degree of accuracy.
• Coordinate the preparation, submission, and service of filings while ensuring compliance with applicable court procedures and deadlines.
• Maintain well-organized electronic and paper case records so documents and case information remain current and accessible.
• Oversee the attorney’s schedule by arranging hearings, conferences, court dates, and client meetings, while managing related docket deadlines.
• Serve as a reliable point of contact for clients, court personnel, opposing counsel, and outside parties regarding case updates and procedural matters.
• Monitor key litigation timelines and follow up proactively to keep filings, responses, and other case activity on track.
• Provide support with discovery coordination, document collection, exhibit organization, and trial readiness activities.
• Record billing information accurately and assist with general administrative tasks that support the day-to-day operation of the practice.
• Contribute to overall case management by helping move matters forward efficiently from opening through final disposition.• At least 7 years of experience in a law firm setting, with substantial hands-on legal support responsibilities.
• Demonstrated strength in civil litigation, including familiarity with court processes, deadlines, and procedural requirements.
• Prior exposure to family law matters such as divorce, custody, or support is strongly preferred.
• Ability to work independently, make sound judgments, and manage responsibilities with minimal supervision.
• Strong written and verbal communication skills, with the ability to interact professionally with clients and legal stakeholders.
• Excellent organizational skills and close attention to detail in a fast-moving legal environment.
• Proven ability to balance multiple active matters and meet competing deadlines consistently.
• Proficiency with Microsoft Office, electronic filing systems, docket calendaring, and legal case management software.
