Soltesz is seeking an experienced Office Manager to oversee the administrative operations of our Lanham office. This position will lead administrative support activities, coordinate day-to-day office functions, and provide operational assistance to office leadership and professional staff.
The successful candidate will be highly organized, dependable, and comfortable managing a broad range of administrative, financial coordination, and office support responsibilities.
Key Responsibilities
- Provide administrative coverage and direct support to staff
- Manage office supplies, equipment, furniture, and shared workplace resources
- Coordinate internal meetings, luncheons, and office events
- Oversee incoming, outgoing, and interoffice mail
- Establish and maintain organized electronic and physical filing systems
- Prepare correspondence, meeting minutes, contracts, project documents, and other business materials
- Support the administrative setup of new projects
- Maintain calendars and coordinate meetings for office leadership and staff
- Provide administrative support for local marketing and promotional activities as needed
- Assist with accounts receivable follow-up, accounts payable processes, and project billing documentation
- Maintain accurate records related to authorized office expenditures and petty cash
- Complete special projects and other administrative assignments as needed
Qualifications
- At least five years of administrative or office management experience in a professional office environment
- High school diploma or equivalent required
- Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to handle sensitive and confidential information with discretion
- Demonstrated ability to prioritize competing responsibilities and work independently
- Experience with project accounting or professional services software is helpful but not required
