The Bookkeeper / Finance Coordinator will be responsible for maintaining accurate financial records, processing transactions, reconciling accounts, tracking expenses, and supporting the company's financial reporting processes.
This individual will work closely with Ruff Ryders' finance leadership, accounting consultants, and executive management to help ensure financial accuracy, accountability, and timely reporting.
Key Responsibilities
Bookkeeping & Accounting
- Maintain accurate, up-to-date financial records using QuickBooks.
- Record and categorize daily financial transactions.
- Reconcile bank accounts, credit cards, and general ledger accounts.
- Manage accounts payable and accounts receivable records.
- Process and track vendor invoices, payments, and reimbursements.
- Maintain organized documentation of financial transactions, contracts, receipts, and invoices.
- Assist with month-end closing and financial reconciliations.
Financial Reporting & Budget Support
- Prepare weekly and monthly financial summaries for management.
- Assist with budget tracking and budget-versus-actual reporting.
- Monitor expenditures and flag discrepancies or unusual transactions.
- Support cash flow tracking and financial forecasting.
- Assist with financial reporting for multiple affiliated business entities.
- Track project-specific expenses, including entertainment productions, events, merchandise, and artist-related activities.
Finance Team Coordination
- Collaborate with the CFO, accountants, and other finance consultants.
- Track outstanding invoices, payments, and financial deliverables.
- Help maintain accurate financial records for multiple entities.
- Update financial trackers, reporting spreadsheets, and assigned tasks in ClickUp.
- Assist with preparation of documentation for tax filings, audits, and financial reviews.
- Follow up with vendors and internal departments to obtain missing financial information.
- Provide administrative support to the finance department as needed.
- Qualifications
Required
- Minimum 3 years of professional bookkeeping or accounting experience.
- Strong working knowledge of QuickBooks, including bank reconciliation, transaction coding, and financial reporting.
- Experience with accounts payable, accounts receivable, and general ledger maintenance.
- Proficiency in Microsoft Excel and Google Sheets.
- Experience reconciling bank accounts and credit card statements.
- Strong organizational skills and attention to detail.
- Ability to manage multiple assignments and meet deadlines independently.
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
Preferred
- Experience with bookkeeping for multiple business entities.
- Background in entertainment, music, media, retail, or merchandising.
- Familiarity with ClickUp or similar project management systems.
- Experience assisting with budgets, cash flow reporting, and financial analysis.
- Associate's or bachelor's degree in accounting, finance, or a related field.
