Accountants One is working on an exclusive search for an A/P Lead/Supervisor type. This is an exciting time for the company as they are building a standalone Accounts Payable function and are seeking an experienced A/P Lead/supervisor type to manage the AP process end-to-end.
This is a hands-on, high-visibility opportunity for an AP professional who can independently manage daily transactions while helping establish the processes, workflows, and internal controls needed to support a growing organization.
Responsibilities:
- Own day-to-day AP activities, including invoice processing, exception resolution, vendor inquiries, payment preparation, and account reconciliations.
- Review and process approved vendor invoices, verifying completeness, appropriate approvals, duplicate invoices, vendor details, payment terms, and accounting information before posting.
- Coordinate with Operations and Accounting to resolve invoice coding questions, discrepancies, missing information, and approval issues.
- Maintain accurate AP records and complete supporting documentation.
- Manage vendor onboarding and vendor-master maintenance, including W-9s, payment information, contact details, and remittance instructions.
- Respond to vendor inquiries regarding invoice status, payment timing, and account balances.
- Research and resolve vendor statement discrepancies, payment issues, and escalated disputes.
- Prepare ACH and check payment batches for review and authorized release.
- Generate and distribute payment remittance information.
- Partner with Treasury and the Controller on payment timing and cash positioning.
- Maintain AP aging reports and investigate aged, debit, duplicate, and unusual balances.
- Support month-end close activities, including AP cutoff, accrued expenses, unrecorded liabilities, and reconciliation of the AP subledger to the general ledger.
- Assist with 1099 reporting and year-end vendor requirements.
- Maintain documentation to support internal controls, financial audits, and compliance requirements.
- Any special projects, including the software implementation to NetSuite, the A/P lead will be involved with
- Develop and maintain AP procedures, process documentation, and internal controls.
- Identify opportunities to streamline workflows, improve efficiency, and strengthen controls as invoice processing becomes increasingly automated.
- Train and mentor junior AP team members as the function expands.
Requirements:
- Bachelor's in accounting, finance, or business is a must for the role
- 5+ years of Accounts Payable or accounting experience, including hands-on, full-cycle AP responsibilities.
- Experience with ERP or financial systems; NetSuite experience strongly preferred.
- Experience supporting ERP implementations, system testing, or user acceptance testing (UAT).
- Strong understanding of invoice processing, vendor management, payment preparation, reconciliations, and month-end close.
- Familiarity with SOX documentation, internal controls, segregation of duties, and audit support.
- Ability to work independently, manage competing priorities, and resolve escalated issues with minimal supervision.
- Strong Excel skills, including pivot tables and lookup functions.
- Excellent organizational, analytical, communication, and problem-solving skills.
- Prior mentoring or informal team leadership experience is a plus.
- The ideal candidate combines strong full-cycle AP expertise with ERP systems experience, sound judgment, and the ability to work independently in a developing finance environment.
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Accountants One is an Accounting and Finance Recruiting and Staffing Firm. We understand that an organization is only as good as its people. That is why we are fanatical about recruiting. Our inspiration is derived from the creation of value through aligning the right organizations with the right people.
