Job Description
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position in Santa Barbara, California. This role is ideal for someone who creates a welcoming first impression, communicates clearly with visitors and callers, and keeps administrative tasks moving smoothly throughout the day. The successful candidate will be comfortable managing a busy reception area while providing strong organizational and clerical support.
Responsibilities:
• Welcome guests and staff members at the front desk, ensuring each interaction is courteous, efficient, and attentive to detail.
• Manage a multi-line phone system, direct incoming calls to the appropriate contacts, and take accurate messages when needed.
• Coordinate calendars and arrange appointments while helping maintain an orderly daily office schedule.
• Prepare, send, and respond to routine email communications in a timely and detail-focused manner.
• Enter and update information in office records and spreadsheets with a high level of accuracy.
• Organize physical and digital files so documents remain accessible, current, and easy to retrieve.
• Provide general administrative assistance using Microsoft Word, Excel, and Outlook to support office operations.
• Assist with onboarding and training handoff activities during the initial start period to ensure continuity at the front desk.• Prior experience in a receptionist or front desk support role within an organized office environment.
• Ability to confidently operate a multi-line telephone system and handle a steady flow of incoming calls.
• Strong customer service skills with a courteous demeanor and effective interpersonal communication.
• Proficiency with Microsoft Word, Excel, and Outlook for everyday administrative tasks.
• Accurate data entry skills and close attention to detail when managing records and correspondence.
• Ability to organize files, manage competing priorities, and maintain a structured workspace.
• Comfortable scheduling appointments and supporting a fast-paced office with minimal supervision.
