Part-Time - Human Resources Assistant

Location: Houston, TX - On-Site
Job Type:Part-Time
Work Schedule: Monday–Friday
Department: Human Resources
HUBZone Residency: Required

About GeoControl Systems, Inc.

GeoControl Systems, Inc. (GCS) is a leading provider of engineering, technical, scientific, and professional services supporting NASA, the Department of Defense, and other federal government agencies. We are committed to delivering exceptional service while fostering a collaborative, inclusive, and supportive work environment.

At GCS, our employees are our greatest asset. We take pride in providing opportunities for professional growth, supporting our communities, and maintaining a culture built on integrity, teamwork, and excellence.

HUBZone Residency Requirement

GeoControl Systems, Inc. is a certified Historically Underutilized Business Zone (HUBZone) company. As part of our commitment to maintaining HUBZone program compliance, this position is designated for individuals who currently reside in a qualified HUBZone.

Only applicants whose primary residence is located within a qualified HUBZone or is willing to relocate to a HUBZone will be considered for this position.

Applicants can verify their HUBZone residency using the official SBA HUBZone Map:

https://maps.certify.sba.gov/hubzone/map

Selected candidates will be required to provide acceptable documentation verifying their HUBZone residency as part of the onboarding process.

Position Summary

GeoControl Systems, Inc. is seeking a highly organized, detail-oriented, and motivated Human Resources Assistant to support the daily administrative and operational functions of our Human Resources department.

The ideal candidate will possess excellent communication skills, strong organizational abilities, and a passion for supporting employees and delivering exceptional customer service.

This position will provide administrative assistance across multiple HR functions, including recruitment, onboarding, employee records management, benefits administration, compliance, and general HR operations.

The Human Resources Assistant will work closely with the HR team to ensure efficient processes, accurate recordkeeping, and a positive employee experience.

Essential Duties and Responsibilities

Human Resources Administration

• Provide daily administrative support to the Human Resources department.
  
• Maintain accurate and confidential employee personnel files, records, and HR databases.
  
• Assist with preparing employment verification letters, HR correspondence, reports, and other documentation.
  
• Respond to routine employee inquiries regarding HR policies, procedures, benefits, and general employment matters.
  
• Assist with tracking employee information, personnel changes, and required documentation.
  
• Support the coordination of employee communications, company announcements, and HR initiatives.
  
• Perform data entry, document management, filing, and other administrative duties as assigned.
  

Recruitment and Talent Acquisition Support

• Assist recruiters with scheduling candidate interviews and coordinating communications with hiring managers.
  
• Support job postings, applicant tracking, and candidate correspondence.
  
• Review incoming applications for completeness and assist with maintaining candidate records.
  
• Coordinate pre-employment activities, including background checks, drug screenings, and employment eligibility documentation.
  
• Assist with preparing offer letters and new-hire documentation.
  
• Maintain accurate applicant tracking system (ATS) records and recruitment-related reports.
  
• Support career fairs, recruitment events, and other talent acquisition initiatives.
  

Employee Onboarding and Offboarding

• Assist with coordinating new-hire onboarding activities and orientation schedules.
  
• Prepare and distribute onboarding paperwork and ensure required documentation is completed.
  
• Assist with Form I-9 processing and employment eligibility verification in accordance with applicable requirements.
  
• Coordinate with internal departments to facilitate employee onboarding.
  
• Maintain onboarding checklists and monitor outstanding new-hire requirements.
  
• Assist with employee separation documentation, exit procedures, and offboarding activities.
  

Benefits and Employee Support

• Provide administrative assistance with employee benefits enrollment and related documentation.
  
• Direct employee benefits questions to appropriate HR representatives or benefits providers.
  
• Assist with tracking benefit enrollment deadlines and employee status changes.
  
• Support employee engagement activities, recognition programs, and company-sponsored events.
  
• Maintain confidentiality when handling employee information and sensitive HR matters.
  

HUBZone Program and Compliance Support

• Assist with maintaining employee HUBZone residency documentation and compliance records.
  
• Support the verification and tracking of employee HUBZone eligibility.
  
• Assist with monitoring HUBZone employee records and address changes.
  
• Maintain organized records to support HUBZone reporting, certification, and audit readiness.
  
• Coordinate with the HR team to ensure HUBZone-related documentation is accurate and current.
  
• Support compliance with applicable federal, state, and local employment regulations and company policies.
  

Minimum Qualifications

Education

• High school diploma or GED required.
  
• Associate degree in Human Resources, Business Administration, or a related field preferred.
  

Experience

• 1–2 years of administrative, office support, customer service, or human resources experience preferred.
  
• Previous experience supporting an HR department, recruitment team, or onboarding activities is a plus.
  
• Entry-level candidates with strong administrative skills and a demonstrated interest in Human Resources are encouraged to apply.
  

Required Skills and Competencies

• Strong organizational skills with exceptional attention to detail.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
  
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
  
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
  
• Strong interpersonal skills and a professional, customer-service-oriented approach.
  
• Ability to work both independently and collaboratively in a team environment.
  
• Willingness to learn HR policies, procedures, and applicable employment regulations.
  
• Ability to maintain accurate records and perform administrative tasks efficiently.
  
• Coordinate random drug screens
  
• MUST reside in a HUBZone or be willing to relocate to one
  
• https://maps.certify.sba.gov/hubzone/map
  

Preferred Qualifications

• Familiarity with Human Resources Information Systems (HRIS) or Applicant Tracking Systems (ATS).
  
• Experience with employee onboarding, recruiting coordination, or personnel records management.
  
• Basic understanding of federal and state employment regulations.
  
• Previous experience in a government contracting environment.
  
• Familiarity with SBA HUBZone program requirements.
  
• Experience with Deltek Costpoint or similar HR management systems.
  
• Interest in pursuing a career in Human Resources or Talent Acquisition.
  

Work Environment

• Professional office environment in Houston, Texas.
  
• Regular interaction with employees, hiring managers, candidates, and HR leadership.
  
• Requires the ability to work with sensitive and confidential information.
  
• Must be able to manage multiple administrative responsibilities in a deadline-driven environment.
  
• Additional duties may be assigned based on departmental and business needs.
  

Why Join GeoControl Systems?

At GeoControl Systems, Inc., we believe in investing in our employees and providing meaningful opportunities to grow professionally.

As a Human Resources Assistant, you will gain valuable hands-on experience across multiple areas of Human Resources while supporting an organization dedicated to advancing space exploration, engineering innovation, and federal government missions.

This is an excellent opportunity for an individual looking to establish or advance a career in Human Resources, Talent Acquisition, or HR Operations.

GeoControl Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment in accordance with applicable federal, state, and local laws.