Executive Administrative Assistant

We are seeking an EA in Barnesville,GA paying $15/hr working full time starting immediately, This position provides administrative and operational support for the Office of the Provost and Vice President of

Academic and Student Affairs.

MAJOR DUTIES

• Answers telephone and greets visitors; provides information and assistance; takes messages; directs

inquiries to appropriate personnel.

• Maintains department files and records in accordance with established procedures.

• Prepares correspondence, memoranda and email communication.

• Organizes meetings, special events, and other activities; prepares facilities requests and catering orders

• Coordinates, designs, monitors, and updates various internal documents.

• Assists with planning and execution of the graduation ceremonies.

• Performs other related duties as assigned.

KNOWLEDGE, Skills, and Abilities Required by Position

• Excellent interpersonal, verbal, and written skills, with strong organizational abilities and a high level of

initiative and motivation.

• Strong attention to detail and high degree of accuracy.

• Demonstrated proficiency with Microsoft Office Suite, including Word and Excel.

• Skill in prioritizing, organizing, and managing tasks and deadlines.

• Working knowledge of business English, including grammar, spelling, and proofreading.

• Ability to work independently, exercise judgment, and manage projects.

• Ability to adapt to changing priorities, manage competing demands, and adjust to new projects.

SUPERVISORY CONTROLS

The Provost and the Academic Affairs Coordinator assigns work in terms of general instructions. Completed work

is spot-checked for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and department policies and procedures. These guidelines are generally clear and

specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied administrative duties. The variety of duties combined contributes to the

complexity of the position.

• The purpose of this position is to coordinate the administrative functions of the Vice President’s Office.

Successful performance helps ensure the efficiency of those operations.