We are seeking a detail-oriented Bookkeeper / Office Manager to support the day-to-day financial and administrative operations of a growing organization in Alabaster, Alabama on a contract basis. This position is expected to begin as a full-time role to help bring the bookkeeping function up to date, establish processes, and ensure all financial records are current. Once the business is caught up and operating smoothly, there may be flexibility for the position to transition to a part-time remote schedule. The timeline for this transition will depend on business needs and workload. Extensive experience with QuickBooks Online (QBO) is required.
Responsibilities
- Maintain accurate financial records within QuickBooks Online (QBO), including payroll entries, business expenses, vendor invoices, and other daily transactions.
- Perform bank and credit card reconciliations, research discrepancies, and ensure financial data is accurate and current.
- Manage accounts payable and assist with accounts receivable activities as needed.
- Organize and maintain financial and administrative records, ensuring documentation is accurate, accessible, and audit-ready.
- Scan, file, and manage electronic and physical records.
- Support general office administration, including clerical tasks, correspondence, and coordination of office functions.
- Assist with maintaining efficient office workflows and providing administrative support to leadership as needed.
- Utilize standard office software and equipment to support daily operations.
Qualifications
- Required: Strong hands-on experience with QuickBooks Online (QBO), including transaction entry, account reconciliations, and financial record maintenance.
- 3+ years of bookkeeping, accounting support, or office management experience.
- Experience processing payroll and managing accounts payable/receivable preferred.
- Strong understanding of bookkeeping principles and reconciliations.
- Proficiency in Microsoft Office, including Excel, Outlook, and Word.
- Highly organized with strong attention to detail and accuracy.
- Ability to prioritize multiple responsibilities and work independently.
- Excellent communication and customer service skills.
