Results Statement:I am accountable for producing the following results:
Providing the administrative tasks related to vehicle inspections, maintenance records, and compliance documentation. Supporting the Inspection Manager and the Inspections Department.
Essential Job Functions
- Organizing inspection reports, ensuring they meet regulatory requirements.
- Assist in preparing and submitting necessary documentation to regulatory agencies.
- Handles all work processing, filing and record-keeping for Inspections Department. Assists lead personnel in those activities as needed.
- Receives and relays calls for departmental assistance by employees, agents, drivers and others. Provides necessary follow up to make sure tasks are completed.
- Assists with shipping and receiving tasks including documenting shipments and checking inventory levels.
- Assists in basic data entry tasks and report generation related to fleet maintenance and
- compliance
- Works via telephone, computer and in person as needed.
- Performs other administrative tasks as assigned by senior team members.
Essential Skills and Experience
- High School Diploma (or GED/High School Equivalence Certificate); additional education or certifications in logistics or administration is a plus
- Ability to answer phones, maintain accurate correspondence and field/answer all routine and non-routine questions.
- Excellent verbal and written communication skills. Ability to convey information effectively and provide others with a clear understanding of information.
- Excellent organizational skills and the ability to develop systems and processes.
- Excellent attention to detail and accuracy.
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Use keyboard, mouse, 10-key calculator, and proficiency with office software and tools including Microsoft Office Suite.
Nonessential Skills and Experience
These are desirable, but not necessary, aspects of the job.
- Truck industry experience.
Essential Physical Requirements and Work Environment
- Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include: sitting, standing, or walking for extended periods of time; operating office equipment; and lifting up to 25 pounds.
- Visual Acuity; ability to see and hear within normal parameters, must use hands and fingers to use keyboard and mouse; operate equipment or controls; reach above shoulder heights, below the waist; or lift to file documents or store materials throughout the work day. Proper lifting techniques required.
