Job Title: Senior Administrative Assistant
Location: Oklahoma City, OK
Industry: Professional Services
Pay: $50000 - $60000 / Year
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Our client is a professional services organization seeking a detail-oriented Senior Administrative Assistant to provide high-level support to leadership and their teams. This individual will play an important role in coordinating daily operations, maintaining client communications, and ensuring deadlines and administrative processes are managed efficiently.
Job Description:
The Senior Administrative Assistant will provide direct support to a senior leader while assisting team members with scheduling, document management, client communications, and daily administrative needs. The ideal candidate is proactive, highly organized, and comfortable managing competing priorities in a fast-paced, client-focused environment. This role requires strong communication skills, discretion, and the ability to anticipate needs while keeping tasks and deadlines on track.
Key Responsibilities:
- Manage calendars, email correspondence, task lists, and daily priorities for assigned leadership team members.
- Coordinate administrative needs across multiple team members, including scheduling meetings, following up on outstanding items, and organizing documentation.
- Serve as a primary contact for client and internal communications, responding to questions and directing requests appropriately.
- Coordinate document delivery, electronic signatures, and follow-up communications to ensure timely completion.
- Review outgoing materials for completeness and accuracy while helping ensure deadlines are consistently met.
- Maintain organized electronic records and monitor workflows using internal tracking and document management systems.
- Assist with meeting preparation, project coordination, and follow-up on outstanding assignments.
- Help facilitate new client onboarding by gathering required paperwork and coordinating information with relevant departments.
- Communicate time-sensitive requests, concerns, and outstanding needs to the appropriate team members.
- Provide administrative assistance with additional projects and activities as needed.
- Handle confidential information with professionalism, sound judgment, and discretion.
Qualifications:
- At least 3 years of administrative or professional office experience; experience in a professional services environment is preferred.
- Strong written and verbal communication skills with a client-service mindset.
- Excellent organizational skills and close attention to detail.
- Ability to manage multiple responsibilities, adjust to changing priorities, and meet deadlines.
- Self-motivated with the ability to work independently and anticipate next steps.
- Professional demeanor and ability to maintain confidentiality when handling sensitive information.
- Comfortable learning new software, systems, and internal procedures.
- Experience with administrative workflow and document management platforms is preferred.
Additional Details:
- This is a client-facing administrative role supporting senior leadership and their broader team.
- The position requires consistent follow-through, timely communication, and proactive task management.
- Candidates should be comfortable working in a deadline-driven environment with multiple ongoing responsibilities.
Perks:
- Opportunity to support leadership within an established professional services organization.
- Collaborative work environment with opportunities to build relationships across teams.
- Exposure to a variety of administrative, client service, and operational responsibilities.
- Medical, dental, vision, and 401(k) benefits eligibility.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
