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Application Guidelines:
Applications will be accepted from Friday, October 16th - Friday, October 30th.
We recognize that people gain skills and experience in many different ways. Don’t be discouraged if you don’t meet each and every position requirement – instead, use your application to let us know what excites you about the role and what transferable skills or other qualities you would like to bring to OFB! Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.
Who We Are:
Oregon Food Bank(OFB) believes that no one should be hungry. Our mission is to eliminate hunger andits root causes. We believe that food and health are basic human rights for all. We know that hunger isnot just an individual experience; it is also a community-wide symptom of systemic barriers toemployment, education, housing and health care such as systemic racism, sexism, and cissexism. That’swhy we work systemically to achieve our mission to end hunger: we foster community connections tohelp people access nutritious food, and we build community power and strengthen networks of supportand the safety net to eliminate the root causes of hunger for good.
We build community power to dismantle systems and policies that drive hunger and poverty.
Oregon Food Bank is an Equal Opportunity Employer, and we strongly encourage applications fromcandidates who can increase the diversity of our organization and strengthen our capacity to eliminatehunger. We believe strongly in the power of lived experience and we actively seek individuals whohave experienced hunger and its root causes to join our team.Our organization is stronger because ofthe leadership of people who have faced food insecurity in their own lives and/or hail from historicallyunder-represented communities. Learn more about our commitment atoregonfoodbank.org/equity.
Who You Are:
You care deeply about community, about people experiencing hunger and hold them in the center of all that you do. You are committed to applyequityas a process and an outcome of your work to disrupt systemic social patterns that promote hunger such as racism, sexism, and cissexism. You have a strong affinity withOFB’s 10 Year Visionand are profoundly excited to achieve this vision for and with our community.
Position Summary:As theFinancial Systems Administrator, you are the primary point of contact for users of our financial systems and processes across the organization: Leading end-user training, trouble-shooting, routine maintenance and system improvements; applying your excellent attention to detail to set up and maintain financial systems and processes aligned with our accounting and risk mitigation best practices; routing requests for projects to assigned Finance department staff. With a strong ability to communicate complex information to diverse audiences, the Financial Systems Administrator is an ambassador for organizational financial best practices.
Primary Responsibilities(Essential Functions):
Serves as primary administrator of financial systems, administering user and system setup aligned with organizational approved access levels in Sage Intacct, Concur, Amazon Business, US Bank Credit Card, Fluxx grant making software.
Provides troubleshooting support, general guidance, answers how-to questions and other general support related activities.
Facilitates continuous operations of financial processes by providing initial response to requests for support from cross-organizational users of financial systems and routes to Finance Team members as appropriate.
Collaborates with Senior Manager of Financial and Data Systems to maintain compliance with internal control matrix, signing authority matrix, audit readiness and best practices in system administration standards, controls and procedures.
Supports yearly audit assisting in the collection and organization of sample testing to auditors, document retention, and audit project coordination.
Creates and presents training materials for cross-organizational users of financial systems using varied teaching methods and materials to support varied learning styles.
Serves as administrator and lead collaborator on departmental Asana workspace, managing and improving existing projects, and moving existing workflows into formal Asana projects.
Serves as key member of the Strategic Finance team responsible for the yearly organizational budgeting process. Provides cross-departmental support on budgeting guidance, timelines and deliverables with additional as needed support in data collection and entry.
Monitors touchpoints between end-user usage of financial systems and processes and financial systems and processes for effective integration and proposes or implements, with approval, improvements on an ongoing basis or fixes when necessary.
Reviews, determines, creates and documents current and new processes and procedures to create enhanced tools, systems and controls with integrating various automated systems such as Asana, and Intacct.
Trains staff on project tracking and other software, and organization of materials. Develops recommendations for internal departmental training and external training for Finance department end users.
Contributes to departmental priorities and work planning and as member of Strategic Finance Team, collaborates on the strategic priorities of the broader team.
Organizational level responsibilities of exempt employees include:
To be an ambassador and a leader for OFB’s vision and mission, a cross-departmental collaborator, and an active contributor to building a movement to end hunger for goodby addressing the root