Job Description
We are looking for an experienced Litigation Legal Secretary to join a respected law firm in Houston, Texas. This position supports litigation attorneys by coordinating case-related documentation, managing deadlines, and handling a broad range of administrative tasks essential to daily practice operations. The ideal candidate brings strong court filing knowledge, excellent organizational skills, and the ability to work effectively in a fast-paced legal environment while safeguarding confidential information.
Responsibilities:
• Prepare, revise, and finalize litigation documents such as pleadings, motions, correspondence, and agreements with careful attention to format, grammar, and accuracy.
• Submit court filings electronically in both state and federal jurisdictions, ensuring compliance with applicable rules, deadlines, and procedural requirements.
• Organize exhibits, binders, and supporting materials for hearings, depositions, trials, and other case events.
• Coordinate depositions and other litigation-related meetings by working closely with attorneys, clients, witnesses, court reporters, and outside parties.
• Maintain attorney calendars in Outlook, including scheduling appointments, conference calls, court dates, and other time-sensitive commitments.
• Support general office and case administration through document handling, transcription assistance, copying, scanning, and file maintenance.
• Open new client matters, assist with conflict review processes, and prepare engagement documentation for attorney approval.
• Enter attorney time into billing systems, assist with invoice correspondence, submit expense reports, and help track vendor-related payment requests.
• Provide attentive front-desk or reception coverage when needed and contribute to smooth office operations across the legal team.• At least 3 years of experience in a legal secretary role, with a strong preference for litigation support experience.
• Working knowledge of electronic filing procedures for both state and federal courts.
• Background supporting civil or commercial litigation matters in a law firm environment.
• Proficiency with Microsoft Office applications, especially Outlook, for calendar and document management.
• Experience using document management platforms and legal billing software; familiarity with Aderant is preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines efficiently.
• Clear written and verbal communication skills, along with a detail-oriented approach to handling sensitive and confidential information.
