Job Description
We are looking for a detail-oriented Billing Clerk to support a busy finance team in Pewaukee, Wisconsin. This Long-term Contract opportunity is ideal for someone who can step into a high-volume environment, manage billing and accounts receivable work accurately, and help keep financial records current. The role includes invoice processing, account review, and day-to-day communication related to payment activity, while contributing to efficient administrative operations.
Responsibilities:
• Review billing information and calculate charges for third-party payers with a high degree of accuracy.
• Create and maintain payment agreements, contract records, and related account documentation.
• Generate invoices, send account notices, and follow established processes for overdue balances.
• Update student and sponsor accounts by posting charges, payments, credits, and other receivable transactions.
• Investigate account inconsistencies by comparing internal records with outside documentation and resolving differences.
• Process sponsored registrations, student refunds, and other billing-related transactions in a timely manner.
• Respond to questions about invoices, balances, refunds, payment expectations, and applicable fees.
• Prepare and maintain reports, spreadsheets, and financial records to support ongoing billing operations and team priorities.• At least 2 years of experience in billing, accounts receivable, accounting support, or a related finance function.
• High school diploma or equivalent, plus at least one year of post-secondary study in Accounting or a closely related field.
• Working knowledge of general accounting practices, reconciliations, and financial record maintenance.
• Proficiency with Microsoft Excel and Microsoft Word, including the ability to build and manage detailed spreadsheets.
• Experience using computerized billing or accounting platforms; familiarity with Banner is strongly preferred.
• Strong data entry accuracy, attention to detail, and ability to handle numerical calculations confidently.
• Clear written and verbal communication skills with a customer-focused approach to resolving account questions.
