Legal Assistant

Litigation Legal Assistant

Our client, a highly regarded law firm in downtown Denver is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and assigned practice groups. This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment, exercises sound judgment when handling confidential information, and takes pride in producing polished, accurate work.

Key Responsibilities

Provide comprehensive administrative and litigation legal secretarial support to attorneys and practice groups, managing multiple priorities and time-sensitive assignments.

Draft, edit, format, and proofread legal documents, correspondence, memoranda, reports, and presentations for accuracy, consistency, and professional presentation.

Prepare and maintain client billing records, including entering and editing attorney time, reviewing invoices, and coordinating billing adjustments and special client requests.

Manage attorney calendars, schedule appointments and meetings, and coordinate domestic and international travel arrangements, including expense reporting and reimbursements.

Organize client meetings, conferences, and special events, ensuring materials and supporting documentation are prepared and distributed in advance.

Maintain electronic and physical filing systems, databases, and document records in accordance with established procedures and confidentiality requirements.

Support document transcription, PDF conversion, document comparison, and advanced word-processing projects.

Collaborate with attorneys, fellow legal secretaries, administrative teams, and outside vendors to coordinate projects and ensure seamless daily operations.

Assist practice group leadership and business management with reports, data collection, and other administrative initiatives.

Qualifications

Prior experience as a litigation legal secretary at a law firm.

Strong knowledge of legal terminology, document preparation, proofreading, and law firm administrative procedures.

Advanced proficiency with Microsoft Office 365.

Experience with legal document management and production tools, including PDF editing and conversion software.

Familiarity with legal billing and time-entry systems; experience with Intapp and Elite 3E is highly desirable.

Advanced document-formatting skills, including tables of contents and authorities, cross-referencing, styles, tracked changes, and document comparison tools.

Excellent organizational skills, attention to detail, proofreading ability, and follow-through.

Our client offers a very competitive pay, bonus, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

• At least 7 years of experience in a litigation legal assistant or legal secretary role within a law firm setting.
• Strong understanding of civil litigation support, legal terminology, court filings, and e-filing procedures.
• Advanced proficiency with Microsoft Office 365, including complex document formatting and editing functions.
• Hands-on experience with legal document management, production software, and file conversion or comparison tools.
• Familiarity with time-entry and legal billing platforms; experience with Intapp and Elite 3E is preferred.
• Demonstrated ability to create and manage detailed legal documents, including tables of contents, tables of authorities, cross-references, and tracked changes.
• Excellent organizational skills, strong proofreading ability, and careful attention to detail when handling multiple deadlines.
• Ability to manage confidential information professionally and communicate effectively with attorneys, colleagues, clients, and vendors.