Location: Des Moines, IA
Work Arrangement: Onsite
Job Type: Contract
Position Overview:
Arthur Lawrence is seeking a detail-oriented and organized Project Office Administrator to support project teams at a leading Top 4 consulting firm in Des Moines, Iowa.
This role is ideal for an administrative professional who excels at coordinating schedules, managing documentation, supporting office operations, and ensuring that day-to-day activities run smoothly in a fast-paced professional environment.
The successful candidate will work closely with internal teams, clients, vendors, and other stakeholders to coordinate administrative activities and provide reliable project and office support.
Key Responsibilities:
- Coordinate calendars, appointments, meetings, conference room reservations, and event logistics.
- Provide day-to-day administrative support, including filing, data entry, correspondence, and document management.
- Assist with staff onboarding, offboarding, access coordination, and hardware requests.
- Prepare and format reports, presentations, meeting agendas, and meeting minutes.
- Maintain accurate records, office supply inventories, equipment trackers, and administrative documentation.
- Coordinate office supply replenishment, procurement requests, and vendor communications.
- Support project teams by maintaining trackers, templates, filing structures, and project documentation.
- Review, format, organize, and distribute client deliverables according to established standards and deadlines.
- Coordinate meeting setup, catering, audiovisual equipment, and other event requirements.
- Respond to routine office and workplace requests and coordinate timely issue resolution.
- Build positive working relationships with employees, clients, vendors, and other stakeholders.
- Manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Required Qualifications:
- At least 2 years of relevant experience in office administration, project coordination, administrative support, or a similar role.
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Strong organizational, scheduling, prioritization, and time management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
- Professional customer service and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Willingness and ability to work onsite in Des Moines, Iowa.
Preferred Qualifications:
- Associate or bachelor's degree.
- Experience in corporate offices, consulting, professional services, or customer-focused environments.
- Experience coordinating meetings, events, vendors, or office facilities.
- Experience preparing reports, presentations, meeting minutes, and professional business documents.
- Familiarity with office inventory management, procurement coordination, and administrative tracking systems.
Work Environment:
This is an onsite contract opportunity supporting a professional project environment. The ideal candidate is proactive, dependable, service-oriented, and comfortable providing administrative support across multiple teams and priorities.
How to Apply:
Interested candidates are encouraged to submit an updated resume highlighting their administrative experience, scheduling and coordination skills, Microsoft Office proficiency, and ability to support office or project operations.
Arthur Lawrence is a US-focused management consulting and staffing firm placing talent across IT, finance, light industries, and pharmaceuticals. We work with Fortune 500 clients and operate with a delivery-first mindset backed by a strong internal training culture.
