Bidding/Budgeting - Assist Project Managers with the Bidding and Budgeting Process, including but not limited to:
- Obtain, organize, and maintain bid/budget Documents (e.g., Plans and specifications, Bid Instructions, Building Rules/Regulations/Construction Standards).
- Draft and distribute Budget Requests and Invitations to Bid.
- Schedule and provide Job Walk support.
- Receive and record Subcontractor Bids/Budgets.
- Scope of Work and Pricing input into Bid/Budget forms.
Project Administration – Assist in and Manage ongoing Project Administrative Duties:
- Project Set-Up.
- Oversee the Pre-Construction Punchlist process.
- Draft Project Directories.
- Procure Permits.
- Manage the Submittal and RFI processes.
- Oversee/schedule deliveries, freight elevator usage and access.
- Apply for, documents and follow compliance procedures for governmental recycling requirements.
- Create and update Construction Schedules.
- Draft and submit Owner and Subcontractor Change Orders.
- Request, assemble and submit Project Close-Out Documentation.
Miscellaneous:
- Manage software updates/upgrades.
- Oversee plotter use, supplies and maintenance.
· Project Accounting Input as necessary.
- Manage client communication systems for call-in meetings (e.g., Zoom, Mircrosoft Teams, Google Meet, etc.).
Proficiency with Microsoft Office (Outlook, Excel, Word) a must. Experience with MS Project, Adobe Acrobat and Sage, a plus.
