Job Purpose:
The Accounting Associate plays a vital role in our Accounting and Finance team by executing a variety of accounting and administrative tasks. This role is instrumental in maintaining accurate and efficient financial operations, encompassing Billing/Invoicing, Sales Tax Compliance, Collections, and Account Reconciliations. The Associate will also engage in Ad Hoc analysis, modeling, and support during special financial projects. This position requires a high level of responsibility, accountability, efficiency, and accuracy.
Primary Roles and Responsibilities:
- Execute customer billing and invoicing tasks.
- Analyze customer accounts receivable, invoice aging status, and identify issues preventing payment.
- Ensure timely follow-up on past due invoices and coordinate the upload of invoices to customer portals.
- Maintain compliance with multi-jurisdictional Sales Tax filing requirements.
- Conduct job-cost analysis and support the Accounts Payable team by learning and backing up AP procedures.
- Employ creative problem-solving skills to identify and implement cost-saving measures and performance enhancements.
- Conduct benchmarking and process analysis to drive operational efficiency.
- Serve as a backup to other department team members.
- Prepare and deliver reports as requested, provide support and information to team members.
- Manage organizational tasks such as sorting and distributing mail, delivering job bags, and retrieving mail from the post office.
- Maintain electronic forms and records in customer/vendor files.
Qualifications:
- Proven experience in accounting or a related administrative position; experience in the graphic communication industry is preferred.
- Strong proficiency in Microsoft Office, especially Excel.
- Adept at typing and using ten-key.
- Excellent communication, interpersonal, and time management skills.
- Ability to handle confidential information and interruptions with professionalism.
- Organizational skills are critical; must be able to lift and carry up to 30 pounds comfortably.
- Secondary or post-secondary education in accounting, finance, or a related field, or equivalent practical experience.
Expected Hours of Work:
- Days and hours of work are Monday through Friday, 8:00 AM to 5:00 PM.
Workplace Type & Environment:
- This is an onsite position and may only be completed at an assigned location.
Travel:
- Little to no travel is expected for this position.
Success Profile/Attributes:
- Excellent verbal and written communication skills.
- Comfortable with Technology / Microsoft Office.
- Strong time management skills.
Key Behaviors:
- Communication - Writes and speaks effectively and professionally. Demonstrates openness and honesty during meetings; asks questions to ensure understanding; uses consideration and tact in all communications.
- Adaptability / Flexibility - Adapts well to changing priorities, deadlines, and directions; Manages competing demands; Able to deal with frequent changes, delays, or unexpected events; Performs a wide variety of tasks and changes focus quickly as demands change; Manages transition from task to task effectively.
- Service Attitude - Positive "Yes, I will help you with that." attitude with all team members, customers, and vendors. Customer focused; Responds promptly to requests; Solicits feedback to improve service; Meets commitments; willing to go above and beyond to provide extraordinary service.
- Quality and Thoroughness - Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Recognizes what factors will diminish the effectiveness of work or words if neglected.
- Leadership and Initiative - Recognizes and does what is needed before being asked to do it. Thinks about potential solutions to challenges and brings ideas to the attention of management. Seeks increased responsibilities.
- Responsiveness - Effective in time management; Responds to requests for service in a timely and thorough manner; Does what is necessary to ensure customer satisfaction; Prioritizes projects against customer needs; Personally responsible; Works hours necessary to complete assigned work; Is regularly present and punctual, arriving prepared for work.
- Teachable - Lifelong learner attitude; Eager and open to learning new things. Learns from mistakes and approaches them with humility and ownership.
- Accountable - Able to hold self and others accountable to commitments and high standards for quality and service; Direct but tactful in communications regarding accountability.
- Orderliness - Arranges oneself and surroundings to achieve greater efficiency.
