The Federal Proposal Writer & Response Specialist plays a critical role in Swish’s pursuit of Federal opportunities across SEWP, ITES4H, and other major contract vehicles. This role combines proposal writing, requirements interpretation, and response development within a VAR/integrator environment.
You will work closely with engineering SMEs, account executives, OEM/partner teams, contracting, and Services PMO to create clear, compliant, and compelling proposal and quote responses. This position requires strong Federal procurement literacy (FAR/DFARS), an understanding of CLINbased acquisitions, and the ability to translate technical inputs into high-scoring proposal content.
This is a highvisibility role supporting Swish’s most strategic Federal customers and contract vehicles, with opportunities to influence win themes, strengthen compliance, and elevate the quality of Swish’s proposal submissions.
Key Responsibilities
RFP/RFQ Analysis & Compliance
- Review Federal solicitations (RFPs/RFQs) to extract requirements, timelines, submission instructions, and compliance obligations.
- Build and maintain compliance matrices to ensure every requirement is addressed.
- Interpret solicitation formats including SF1449, SOWs, BOMs, and technical attachments.
- Identify risks, ambiguities, and compliance considerations and escalate when necessary.
Proposal & Narrative Development
- Draft proposal sections including management, technical, staffing, transition, and past performance volumes, as required.
- Conduct interviews with engineering SMEs and service delivery personnel to obtain technical details and transform raw inputs into a polished, high-scoring proposal narrative.
- Ensure all proposal content reflects Swish win themes and aligns with customer priorities and expected outcomes.
- Support content storyboarding, outlining, and volume structuring following industry best practices.
- Edit, integrate, and refine inputs from multiple contributors to create cohesive, clear proposal documents.
Quote & Response Preparation (SEWP, ITES4H & Other Vehicles)
- Prepare accurate, compliant, and complete quotes under ITES4H, SEWP, GSA MAS, and other Swish contract vehicles, or as required by the prime contractor.
- Develop contractcompliant artifacts, technical standards, compliance statements, and supporting documentation.
- Research CLIN mappings, product substitutions, crossreferences, and pricing structures for hardware and software solutions.
- Coordinate with OEMs, distributors, and channel partners for solution validation, pricing, availability, and documentation support.
CrossFunctional Collaboration
- Engage engineering teams, account executives, and service delivery leads to develop and validate Swish’s proposed solutions.
- Work alongside Sales Operations, Engineering COE, Services PMO, and OEM/partner staff to synchronize proposal and quote development.
- Support capture and proposal managers with content preparation, review cycles, and compliance checks.
Systems, Workflow & Documentation Quality
- Maintain response and pricing data across Swish opportunity tracking systems with high accuracy.
- Ensure version control and correct contract identifiers across all response artifacts.
- Support catalog and CLIN updates in coordination with the Contracts team.
Performance Tracking & Continuous Improvement
- Support KPI reporting on accuracy, win/loss trends, cycle times, and compliance.
- Participate in lessonslearned reviews and recommend improvements to proposal processes, templates, and tools.
- Contribute to SOP updates and enhancements to Swish’s proposal lifecycle and response workflows.
Required Qualifications
- 2+ years of Federal proposal writing, Federal RFQ/RFP response development, or contractvehiclebased quoting within an integrator or VAR environment.
- Working knowledge of Federal procurement, including FAR and DFARS, and understanding of CLINbased contracts.
- Strong writing skillsable to translate technical subject matter into clear, concise, and high-scoring proposal narrative.
- Ability to interpret solicitation instructions and technical requirements across IDIQ, GWAC, and BPA environments.
- Experience collaborating with engineering SMEs, PMs, and sales/account executives in a deadlinedriven environment.
- Proficiency with Excel and comfort operating in/learning complex systems such as NetSuite, Contraqer, Govly, and similar.
- Excellent attention to detail, documentation control, and version management.
- Strong timemanagement skills with the ability to support multiple proposals simultaneously.
Preferred Qualifications
- Experience supporting ITES3H/ITES4H, SEWP, GSA, or other major Federal contract vehicles.
- Familiarity with CLINbased catalogs, product substitutions, and solution crossreferencing.
- Exposure to OEM quoting and solution validation across technologies such as Cisco, NetApp, Dell, HPE, Palo Alto, and others.
- Experience with Shipleystyle proposal development, compliance matrices, or structured storyboarding.
- Prior experience supporting competitive technical proposals or quotes in highvolume Q3/Q4 environments.
Swish is a customer-centric, specialized integrator with an engineering first culture. Our core solutions are focused on IT modernization, performance engineering, and cybersecurity. Swish believes good people empowered to innovate, coupled with a continuous improvement culture and supportive leadership equals superior outcomes. To this end, Swish believes in hiring, rewarding, and retaining the most talented engineers and technologies in the industry.
Our people make Swish great. We work together on interesting projects and achieve exceptional results. We act as trusted advisors to our customers and are committed to client and industry innovation. We offer our people the chance to grow professionally with teammates they like and respect while tackling challenges that stretch their minds and expand their skill sets. We’re connected by our desire to innovate and continuously improve.
Swish’s high energy, challenging, and fast-paced work environment will keep you engaged and motivated. Work-life balance is a core priority at Swish.
EEO & OFCCP Statement
Swish is an Equal Opportunity Employer and a proud U.S. Federal Government contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable federal, state, or local laws.
We are committed to providing reasonable accommodations to individuals with disabilities throughout the application and employment process. If you need assistance or an accommodation due to a disability, please contact us.
U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
