FWS - Executive Assistant

Position Title: Executive Assistant

Department: Compliance

ReportsTo: Nicole Steck / Traveler on a Mission Director

Location: Traveler on a Mission, Ansonia, CT

RateofPay: $23/hr

Seeking a highly organized, proactive Executive Assistant to support the Executive Director. This role is ideal for someone who enjoys organization, communication, and helping a nonprofit leader stay focused on fundraising, partnerships, and organizational growth.

Executive Support
Manage the Executive Director's calendar, meetings, and email.
Prepare agendas, meeting notes, and professional correspondence.
Track priorities, deadlines, and follow-up tasks.

Fundraising & Board Support
Coordinate donor and sponsor follow-ups.
Prepare sponsorship materials, thank-you letters, and fundraising reports.
Schedule board meetings and prepare board packets.

Project & Administrative Support
Maintain digital files, Google Workspace, and HubSpot records.
Assist with grant tracking, presentations, and organizational projects.
Research vendors, funding opportunities, and strategic partnerships.

Communications
Draft newsletters and other communications.
Assist with presentations and speaking engagement logistics.
Schedule approved social media content.

Qualifications & Skills

• Must be a current Post University student
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficient in Google Workspace
• Experience with HubSpot and Canva preferred
• Detail-oriented with the ability to work independently
• Passion for nonprofit work
• Approved for FWS

How the Job Benefits You as a Student: