Legal Assistant

Job Title: Legal Assistant

Industry: Legal Services

Location (city, state): Jersey City, NJ

Assignment Type: Direct Hire, Full-Time

Pay: $60,000–$65,000 annually

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; 100% on-site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A boutique law firm is seeking a Legal Assistant to join its close-knit team in Jersey City, NJ. The firm provides legal services across a variety of practice areas and offers a collaborative work environment where team members support one another.

Job Description:

The Legal Assistant will provide administrative and litigation support to attorneys, helping ensure that case files, court submissions, calendars, and daily office operations are managed efficiently. The ideal candidate is proactive, organized, and capable of working independently with minimal supervision while balancing multiple priorities and deadlines.

Key Responsibilities:

• Coordinate communications with clients, expert witnesses, court personnel, and external vendors.
• Schedule meetings, depositions, conferences, and other appointments while ensuring all parties have the necessary information.
• Maintain attorney calendars, track court dates, and monitor important case deadlines.
• Handle incoming calls, greet visitors, and direct inquiries appropriately.
• Organize incoming mail and correspondence, ensuring materials are distributed and filed correctly.
• Draft and format correspondence, legal documents, and other materials using notes, dictation, or existing drafts.
• Prepare subpoenas, court documents, exhibits, and supporting materials for depositions and legal proceedings.
• Complete electronic court filings in New Jersey and Pennsylvania, reviewing submissions for accuracy and compliance with filing requirements.
• Monitor filing deadlines and ensure legal documents are submitted in a timely manner.
• Maintain organized electronic case files and document records.

Qualifications:

• 3–5 years of experience as a Legal Assistant, preferably within litigation or insurance defense.
• Hands-on experience with electronic court filings.
• Familiarity with legal calendaring, case tracking, document preparation, and deadline management.
• Experience with NetDocuments or a similar legal document management system.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities in a deadline-driven environment.
• Self-starter who exercises sound judgment and takes initiative.
• Bachelor's degree preferred.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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