Job Description
We are looking for a Project Manager to support community operations in Lakeland, Florida through a Contract assignment. This position will serve as a key point of coordination among residents, board members, and service providers to keep projects moving and community standards upheld. The role combines hands-on oversight, communication, and administrative organization to ensure timely follow-through on property needs and board-directed initiatives.
Responsibilities:
• Manage daily operational priorities for assigned communities, ensuring requests, concerns, and ongoing projects are addressed in a timely and thorough manner.
• Coordinate with external service providers by soliciting proposals, reviewing pricing, and organizing approved work to completion while maintaining accurate contract records.
• Perform routine site reviews, document property issues, capture supporting photos, and arrange corrective action or vendor follow-up as needed.
• Prepare materials for board meetings, support agenda development, record meeting outcomes, and maintain organized community documentation.
• Track budgets, invoices, and homeowner payment arrangements approved by leadership, ensuring records remain current and complete.
• Maintain spreadsheets and online community information, keeping operational data, notices, and updates accurate and accessible.
• Issue and monitor compliance-related communications, including violation notices and required follow-up with residents or vendors.
• Partner with boards of directors and homeowners to communicate updates, resolve concerns, and support community improvement efforts.• Experience managing projects, operations, or community-based assignments that require coordination across multiple stakeholders.
• Strong project management skills with the ability to organize timelines, priorities, documentation, and vendor activity.
• Background in formal project management methodologies; PMP certification is preferred.
• Ability to lead cross-functional coordination involving residents, board members, contractors, and internal partners.
• Familiarity with Agile Scrum principles or other structured approaches to managing work and deliverables.
• Excellent written and verbal communication skills, including meeting preparation, note-taking, and clear correspondence.
• Proficiency with spreadsheets, digital recordkeeping, and online portals used to track projects and administrative tasks.
