Sunland Group has an immediate opening for a Document Control Manager at Newark Airport with the Port Authority of New York and New Jersey (PANYNJ) who will be focusing on construction documents and potentially requiring expertise in e-Builder and Bluebeam Revu. This role is responsible for providing professional and efficient support and management of a team of Document Controllers to ensure all document control activities and deliverables are performed well and timely including receiving, quality controlling, categorizing, processing, tracking and archiving documents using our company’s classification and organization systems and per agency policies. Submittals are processed through Trimble Unity Construct (TUC, formerly eBuilder).
Responsibilities:
- Manage and lead a team of Document Controllers to ensure timely and quality completion of submittals and support to the project teams.
- Monitor and control the Document Control team’s performance for incoming and outgoing submittals including, but not limited to, naming conventions, reviews, responses & dispositions, correspondences, and other submissions via the proper Trimble Unity Construct (TUC) processes for each project.
- Ensure all documents are timely and properly stored, managed, and are accessible to authorized personnel per agency document control and record retention policy.
- Perform quality assurance and quality control of team’s tasks and deliverables as well as audit to maintain document repository standards.
- Lead and support development of new document control procedures and processes.
- Coordinate and collaborate with internal and external team members on document control needs while maintaining balance between contractual obligations and all party’s requirements and priorities.
- Proactively resolve, communicate with and report to management and project stakeholders on progress and issues.
- Guide Document Controllers on strategies in corrective actions and continuous improvement of efficiency and customer service.
- Ensure program compliance with document control policies, procedures and processes.
Minimum Qualifications:
- Education: Bachelor’s degree in Engineering, Architecture, Construction Management or a related field.
- • Experience: Minimum five (5) years of professional experience as a Document Control Manager and three (3) years prior as a document controller in the engineering and/or construction fields; Demonstrated ability to manage multiple projects well simultaneously; Proven experience in managing large-scale infrastructure projects, preferably in the transportation sector.
- Technical Skills: Proficient in TUC/eBuilder, Microsoft Office Suite.
- Knowledge: Records management and retention concepts, procedures and standards.
- Communication: Excellent verbal and written communication as well as interpersonal and organizational skills.
- • Problem-Solving: Strong analytical and problem-solving skills; Proficient in analyzing data, problem identification and resolution, able to generate clear/concise reports indicating key issues, multi-task and prioritize work; detail oriented; Experience in conflict resolution and negotiation.
- • Team Player: Strong leadership skills and able to work cross functionally as part of a large team; Willingness to mentor and support junior team members; Flexibility to adapt to changing project needs and priorities.
Sunland Group, Inc. is a multidisciplinary company of professionals that was founded in 1985. We provide program and project management, engineering, architecture and construction management services for a variety of clients.
