We are seeking a highly organized Project Coordinator to manage the scheduling, logistics, and execution of multiple event and installation projects from start to finish. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has strong project management and communication skills.
Responsibilities
- Coordinate multiple projects simultaneously from kickoff through completion.
- Serve as the primary point of contact between clients, vendors, contractors, and internal teams.
- Create and maintain project schedules, workback plans, timelines, and status updates.
- Coordinate installation and teardown schedules, ensuring projects stay on track and within deadlines.
- Track vendor deliverables, production milestones, and project progress.
- Prepare project documentation, specifications, work orders, and material lists.
- Manage logistics, including transportation, site access, labor scheduling, and venue requirements.
- Assist with project budgets, vendor estimates, purchase orders, and invoicing activities.
- Travel to project sites as needed to oversee installations and address on-site issues.
- Provide regular communication and project updates to key stakeholders.
Qualifications
- 2+ years of project coordination, project management, event operations, logistics, construction coordination, or related experience.
- Strong scheduling, planning, and organizational skills.
- Ability to manage multiple deadlines and prioritize competing projects.
- Excellent communication and stakeholder management abilities.
- Experience coordinating vendors, contractors, and external partners.
- Comfortable reviewing floor plans, layouts, and project documentation.
- Proficiency with project management and Microsoft Office tools.
- Willingness to travel domestically and work occasional flexible hours based on project schedules.
