About the role
We're hiring a part-time operations assistant to be the right hand of an entrepreneur running several businesses across healthcare services, real estate, and technology. You'll keep the books, calendar, and follow-ups under control, own one or two ongoing projects outright, and handle occasional in-person work based around the Denver Tech Center.
This is a part-time hybrid role. Expect approximately 15 to 20 hours a week; hours may fluctuate based on demand. It suits someone who likes variety, works well from a short brief, and wants real responsibility without a full-time schedule. We're open to both seasoned operators and earlier-career candidates who execute well; the scope will grow with the person.
What you'll do
Every week
- Manage the calendar across several businesses: scheduling, rescheduling, and protecting focus time.
- Triage the inbox, draft routine replies, and flag what needs a decision.
- Prepare for meetings with agendas, background, and documents, then track the follow-ups that come out of them.
- Keep the books current in QuickBooks Online: categorizing transactions, tracking invoices and bills, and reconciling accounts.
- Keep a single task list current across all ventures and run a short weekly planning check-in.
Projects you'll own
- Take full ownership of one or two ongoing workstreams, such as tracking deliverables from partners and teams.
- Move them forward between check-ins and report status without being chased.
In person, as needed
- Meet in person weekly to discuss planning. Then all work can be done remote.
- As needed: run errands, meet contractors, vendors, partners
On request
- Research, document drafting, travel booking, and personal admin.
Who you are
Must have
- Experience supporting a busy founder, executive, or small-business owner, or running operations for a small office or practice.
- Clear, professional writing. You can draft an email that goes out under someone else's name.
- Strong organization and follow-through across several unrelated projects at once.
- Comfort acting on incomplete information and asking smart questions instead of waiting.
- Discretion with confidential business, financial, and healthcare-related information.
- Fluency with Google Workspace or Microsoft 365 and willingness to learn new tools quickly.
- Familiarity with bookkeeping, ideally in QuickBooks Online.
- A reliable vehicle, valid driver's license, and clean driving record.
Nice to have
- Background in operations, project management or startup operations.
- Experience with project management tools.
- Familiarity with HIPAA or handling sensitive records.
- Familiarity with software development.
- Proficiency with AI tools.
If you're experienced, you'll have room to run things and push back. If you're earlier in your career, you'll get close mentorship and a growing scope.
To apply, send your resume and a short note to the email below answering two questions:
- Tell us about a time you kept several unrelated projects moving at once. What system did you use?
- Describe a task you've sped up using AI tools. What did you use, and how did it help?
- Describe your bookkeeping experience.
- References upon request
Marrick is a growing medical access health care company providing healthcare solutions for patients who have been involved in collisions and are uninsured or under insured. Our services include coordination of timely medical care, access to local high-quality doctors and patient advocacy. Marrick has been recognized as one of the Best Workplaces in America by Inc. for 2021.
