Hight Logistics | Transportation & Logistics
Hight Logistics is looking for aBilling Representative to join our team! In this role, you will help ensure accurate customer invoicing, and chassis invoice reconciliation while supporting the day-to-day financial operations of our transportation business.
The ideal candidate is analytical, dependable, and comfortable managing multiple priorities while maintaining accuracy and meeting deadlines.
What You'll Do
Customer Billing & Invoicing
- Review shipment charges in Port Pro to ensure billing accuracy, including chassis usage, storage days, pre-pulls, stop-offs, and other applicable accessorial charges.
- Scan, organize, and upload supporting documentation, including Proof of Delivery (PODs) and container in/out tickets.
- Prepare and generate accurate customer invoices, including any required notes or special instructions.
- Email invoices to customers and process billing revisions or corrections as needed.
- Respond to billing questions and work to resolve invoice discrepancies promptly.
Chassis Invoice Reconciliation
- Review chassis provider invoices for accuracy.
- Compare chassis usage days billed by providers against the corresponding charges billed to customers.
- Identify and investigate billing discrepancies, duplicate charges, and invalid fees.
- Gather supporting documentation and submit disputes to chassis providers when charges are incorrect.
Per Diem Disputing
- Stop per diem report to steamship line
- Receive, process, and dispute invoices
What We're Looking For
Required Qualifications
- High school diploma or equivalent.
- At least two years of related billing, invoicing, accounting, or administrative experience.
- Proficiency in Microsoft Office Suite, including Excel, and the ability to learn new software systems.
- Strong written and verbal communication skills.
- Excellent organizational skills and exceptional attention to detail.
- Strong analytical, problem-solving, and reconciliation skills.
- Effective time management skills with the ability to prioritize tasks and meet deadlines.
- Ability to work independently while collaborating with team members in a fast-paced environment.
Preferred Qualifications
- Previous experience in transportation, trucking, freight, or logistics.
- Experience using Port Pro or another transportation management system (TMS).
- Familiarity with freight billing, accessorial charges, driver pay, and invoice reconciliation.
Work Environment & Physical Requirements
- Ability to work for extended periods at a desk using a computer.
- Ability to manage multiple tasks and meet deadlines in a fast-paced office environment.
BENEFITS
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k) Retirement Plan
- Paid Time Off (PTO)
- Paid Sick Time
