Robert Half is partnering with a respected North Bay law firm seeking a Litigation Legal Secretary/Legal Assistant to support attorneys with document preparation, court filings, calendaring, case management, and client communications. The ideal candidate will have at least 1+ years of law firm experience, strong organizational and proofreading skills, and experience with civil litigation, estate planning, trust administration, or transactional matters. This is a full-time, fully onsite opportunity offering competitive compensation and benefits.
Responsibilities
- Prepare, proofread, format, and revise legal documents, pleadings, correspondence, and discovery materials
- Coordinate and manage state and federal court filings, including e-filing procedures
- Maintain attorney calendars, court deadlines, meetings, and appearances
- Schedule depositions, inspections, hearings, and other litigation-related events
- Organize and maintain electronic and physical case files
- Communicate professionally with clients, opposing counsel, courts, and outside vendors
- Monitor deadlines and ensure compliance with court rules and filing requirements
- Assist attorneys throughout all phases of litigation, including discovery, trial preparation, and case management
- Provide administrative and legal support to multiple attorneys as needed
- Collaborate with team members and assist with overflow work or coverage when necessary
- Minimum of 1-3+ years of law firm experience as a Legal Secretary, Legal Assistant, or similar legal support professional
- Experience supporting civil litigation, estate planning, trust administration, transactional law, or closely related practice areas
- Strong knowledge of court filings, calendaring, and legal document preparation
- Experience with e-filing in California state courts; federal court filing experience is a plus
- Excellent organization, prioritization, and time-management skills
- Strong verbal, written, and proofreading abilities
- Ability to work independently while also contributing to a team environment
- Proficiency with Microsoft Office Suite and Adobe Acrobat
- Experience with ProLaw or other legal case management software is preferred
