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We are looking for a welcoming and organized Receptionist to support daily front office operations for a Contract position in Morris Plains, New Jersey. This role is ideal for someone who enjoys creating a positive first impression, coordinating administrative activities, and keeping the reception area running smoothly. The Receptionist will serve as a key point of contact for visitors, callers, and internal teams while helping maintain an efficient and well-organized office environment.
Responsibilities:
• Welcome guests, employees, and business partners with a courteous approach and provide timely assistance upon arrival.
• Oversee front desk activities and keep the reception space neat, orderly, and presentable throughout the day.
• Answer and direct calls through a multi-line phone system, ensuring messages are relayed accurately and promptly.
• Coordinate meeting schedules, book conference rooms, and support appointment planning for staff and visitors.
• Process incoming and outgoing mail, packages, and deliveries while maintaining organized distribution procedures.
• Complete administrative support work such as data entry, document scanning, record filing, and general clerical tasks.
• Maintain inventory of office materials and place supply orders to help avoid shortages.
• Prepare routine correspondence, reports, and other business documents as needed by the office or leadership team.
• Provide clerical and operational assistance to multiple departments and help follow visitor access and office security procedures.
• Prior experience in a receptionist, front desk, or administrative support role.