Associate Project Manager

Job Description: Associate Project Manager

Reports To:

Project Manager / Senior Project Manager

Primary Function:

Support Project Managers in delivering tenant improvement and building renovation projects from the planning phase through final completion and delivery to the client. Assist with day-to-day project coordination, documentation, and communication while developing the skills needed to independently manage projects relative to budget and schedule.

Education:

A Bachelor's degree from an accredited college or university in Construction Management, Real Estate, Architecture, Engineering, or a related field is preferred. 1-3 years of related experience in commercial real estate, construction, or project coordination is preferred.

Qualifications:

Strong organizational skills, responsiveness, and initiative

Detail-oriented, with the ability to support multiple projects at once

Professional and customer service-oriented

Strong verbal and written communication skills, with the ability to work with a wide range of people, including clients, contractors, and leasing professionals

Proficient in Word, Excel, PowerPoint, and Outlook; familiarity with Procore or similar construction project management software is preferred but not required

Basic understanding of construction terminology and design disciplines, with a strong desire to learn

Positive attitude and team-oriented approach

Coachable, with a willingness to grow into a Project Manager role

Relationships:

Maintains relationships with associates and all other departments within the Company

Works with general contractors, designers, architects, suppliers, vendors, and others serving the Company or its projects

Supports relationships with clients, tenants, and stakeholders under the guidance of the Project Manager

Activities:

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position.

Project Support

- Assist with projects from lease review, planning, and due diligence through test fitting, design, permitting, bidding, construction, FF&E procurement and installation, and move management

- Help prepare and track project budgets and schedules

- Assist with RFPs for construction services and compile bid comparisons for Project Manager review

- Track change orders, submittals, RFIs, and project invoices

- Schedule project meetings, take meeting minutes, and distribute action items

- Attend site visits and assist with punch lists and quality control

- Organize and maintain project documentation, including contracts, invoices, warranties, O&Ms, and as-builts

- Assist with project closeout and Tenant Improvement Allowance reconciliation

- Communicate project updates to internal teams and clients as directed

- Flag potential risks or issues to the Project Manager promptly

- Over time, manage smaller projects independently as experience grows

Expectations:

Embrace politeness and respect in all internal and external communications

Commitment to customer service excellence

Take ownership of assigned tasks and follow through

Communicate effectively and keep all parties informed, including owners/clients, tenants, brokers, accounting, and property management

Respond promptly to information requests, whether internal or external

Collaborative team member who is eager to learn and grow