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Project Coordinator

AllSTEM Connections

Marlborough, MA • $28 / yr • 10/24/2026

Information Technology

Job Description

Job Description

Responsibilities:
Project Administration
• Create and maintain project records in project management and financial systems.
• Support project setup activities, including project funding and authorization documentation.
• Maintain project forecasts and spend status tracking reports
• Assist project teams with monthly forecasting and budget updates.
• Support project closeout activities and records retention requirements.
• Coordinate and maintain project documentation throughout the project lifecycle.

Financial and Cost Tracking
• Track project expenditures and maintain project forecasting spreadsheets.
• Download, compile, and distribute project spend reports.
• Update project financial reports using current spending and forecast information.
• Process cost transfers and other project-related financial transactions.
• Monitor project funding approvals and expenditures.
• Ensure project financial data remains accurate, current, and properly documented.

Procurement and Supplier Support
• Create and track purchase requisitions.
• Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
• Support invoice processing and supplier payment inquiries.
• Work with Procurement and Finance teams to resolve purchasing issues.
• Follow up with buyers regarding purchase orders and requisition status.
• Monitor approval workflows and help expedite required approvals when needed.

Systems and Reporting
• Maintain project information in SAP, EcoSys, SharePoint, and other project management systems.
• Create and maintain project SharePoint sites and project folders.
• Generate project reports and provide administrative support to project teams.
• Ensure data accuracy across project controls, procurement, and financial systems.

Equipment Project Coordination
• Independently coordinate equipment-only capital projects from purchase through closeout.
• Track schedules, budgets, procurement activities, and project documentation.
• Communicate project status and provide support to stakeholders throughout execution.
• Identify project issues, risks, and required follow-up actions and proactively drive resolution.



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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\nCompany Description

Guiding Principles and Core Values: UP HIRE
Understanding Matters.
We actively listen to each other, our STEM professionals, and customers. We take the time to understand their needs to make the best connections in the industry.

People Matter.
People are at the center of our company. All decisions we make are in the best of interest of our employees, co-workers, communities, candidates and customers.

Honesty Matters.
We conduct our business with integrity and DO the right things. We ARE trustworthy partners WHO stand behind our work and people.

Innovation Matters.
We are disciplined in bringing forward new thought and solutions that guide the industry and grow our company. Continued growth secures sustainability that provides solid careers for our employees, stability for our STEM professionals, and reliability to our customers.

Relationships Matter.
We take personal responsibility for all relationships with our employees, co-workers, STEM professionals and customers. Courtesy, dignity and respect EQUAL high performance results.

Everything Matters.
We hold ourselves accountable to perform with the upmost of professionalism, attention to detail, and highest standard of service. We hit our targets and do what we say we will do.

Company Description

Guiding Principles and Core Values: UP HIRE\r\nUnderstanding Matters.\r\nWe actively listen to each other, our STEM professionals, and customers. We take the time to understand their needs to make the best connections in the industry.\r\n\r\nPeople Matter.\r\nPeople are at the center of our company. All decisions we make are in the best of interest of our employees, co-workers, communities, candidates and customers.\r\n\r\nHonesty Matters.\r\nWe conduct our business with integrity and DO the right things. We ARE trustworthy partners WHO stand behind our work and people.\r\n\r\nInnovation Matters.\r\nWe are disciplined in bringing forward new thought and solutions that guide the industry and grow our company. Continued growth secures sustainability that provides solid careers for our employees, stability for our STEM professionals, and reliability to our customers.\r\n\r\nRelationships Matter.\r\nWe take personal responsibility for all relationships with our employees, co-workers, STEM professionals and customers. Courtesy, dignity and respect EQUAL high performance results.\r\n\r\nEverything Matters.\r\nWe hold ourselves accountable to perform with the upmost of professionalism, attention to detail, and highest standard of service. We hit our targets and do what we say we will do.