Executive Assistant to the CEO
Full-Time · In-Office · Minneapolis, MN
About the Role
We’re seeking an exceptionally organized, proactive, and trustworthyExecutive Assistantto support our CEO. This isn’t just calendar wrangling (though you'll be a pro at that too). You’ll be the CEO’s right hand anticipating needs, keeping operations running smoothly, and handling everything from executive scheduling to HR paperwork to ensuring the office is stocked, functional, and buzzing with good energy.
This is a high-impact, high-trust role with visibility across the company perfect for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.
Key Responsibilities
Executive Support
- Manage and prioritize the CEO’s calendar, email, travel arrangements, and internal communications.
- Prepare briefing materials, take meeting notes, and follow up on action items.
- Serve as gatekeeper and liaison between the CEO and internal/external stakeholders.
- Handle confidential information with discretion and sound judgment.
Office & Operations Management
- Oversee general office administration, ensuring everything runs efficiently from supplies and equipment to facility management.
- Plan team meetings, events, and celebrations (think offsites, team lunches, swag, etc).
- Support onboarding logistics for new hires (desk setup, welcome kits, system access).
People & HR Support
- Assist with HR documentation, compliance, and records maintenance.
- Help coordinate recruiting processes: posting roles, scheduling interviews, and communicating with candidates.
- Manage employee onboarding and offboarding logistics.
- Maintain internal org charts, directories, and HR systems as needed.
What We're Looking For
- 3+ years supporting C-level executives, ideally in a startup or fast-growth company.
- Prior experience in HR coordination, office management, or people ops.
- Incredibly organized with strong attention to detail.
- Discreet, reliable, and capable of handling sensitive and confidential matters.
- A calm and composed multitasker with excellent communication skills.
- Proactive mindset you don’t wait to be asked, you just get it done.
Bonus Points
- Experience in the fintech, tech, or creator economy space.
- Familiarity with HR tools, productivity suites (Google Workspace), and communication tools (Slack, Zoom).
- A great sense of humor and a love for building company culture.
