Production Control Clerk
Location: Edith Green-Wendell Wyatt Federal Building – Portland, OR
Schedule: Full-Time
Position Summary
We are looking for a Production Control Clerk to support our building operations and maintenance team at the Edith Green-Wendell Wyatt Federal Building in Portland.
This position is responsible for keeping work orders, preventive maintenance schedules, building records, and other contract documentation organized and up to date. The Production Control Clerk will work closely with the onsite maintenance team, management, vendors, and Government personnel to make sure work is properly tracked and documented.
Responsibilities
- Maintain accurate records in NCMMS, including equipment and asset information.
- Track preventive maintenance and tenant work orders from assignment through completion.
- Review open work orders and follow up with technicians to make sure work is completed within the required timeframe.
- Keep preventive maintenance schedules current and track upcoming work.
- Run NCMMS reports and review information for accuracy.
- Work with the onsite team and Government representatives to correct or update records when needed.
- Prepare monthly building reports and maintain required building logs.
- Keep work order files and other contract records organized and up to date.
- Track invoices and receipts and provide documentation to accounting as needed.
- Coordinate with vendors and subcontractors when outside maintenance or service is required.
- Assist with new-hire paperwork and union paperwork when applicable.
- Maintain employee time records and submit payroll information.
- Provide general administrative support to the onsite management and maintenance team as needed.
Qualifications
- Previous administrative, production control, facilities, or maintenance support experience preferred.
- Experience using NCMMS or another work order/CMMS system is preferred.
- Comfortable working with work orders, reports, spreadsheets, invoices, and other detailed records.
- Good organizational and follow-up skills.
- Able to manage multiple deadlines and keep track of outstanding items.
- Comfortable communicating with technicians, vendors, management, and Government personnel.
- Working knowledge of Microsoft Word, Excel, Outlook, and similar programs.
- Experience supporting a federal facility or operations and maintenance contract is a plus.
We are looking for someone who is dependable, organized, and comfortable staying on top of the details. A large part of this position is making sure work orders and maintenance records are accurate and that outstanding items don't fall through the cracks.
