Job Description
We are looking for an experienced Legal Secretary to support a civil litigation practice in California. This role is ideal for a highly organized, detail-oriented individual who can manage court-related documentation, maintain critical deadlines, and communicate effectively with attorneys, clients, and external parties. The successful candidate will bring strong knowledge of filing procedures, calendaring requirements, and document preparation standards in a fast-paced legal environment.
Responsibilities:
• Manage day-to-day communication with clients, opposing counsel, court personnel, and internal team members to keep matters moving efficiently.
• Prepare, revise, and format legal documents in accordance with applicable court rules and filing standards.
• Draft litigation materials such as pleadings and discovery documents under attorney direction.
• Submit documents through electronic filing systems and complete physical court filings when required for state and federal matters.
• Maintain organized electronic case records, monitor litigation databases, and ensure firm procedures are followed consistently.
• Track and calculate filing dates and other key deadlines using local, state, federal, and appellate rules.
• Coordinate attorney schedules by managing court appearances, meetings, and case-related deadlines.
• Arrange litigation logistics, including depositions, inspections, and other case events, while keeping stakeholders informed of upcoming obligations.
• Provide administrative and trial preparation support throughout all stages of civil litigation and assist colleagues with coverage as needed.• At least 3 years of experience in a Legal Secretary or Legal Assistant position.
• Demonstrated proficiency with Microsoft Office, Adobe, Lexis, and Essential Forms; familiarity with ProLaw is an advantage.
• Strong experience with court filings, including e-filing processes and deadline-driven calendaring.
• Working knowledge of the Code of Civil Procedure and Northern California local court rules.
• Excellent verbal communication, business writing, and proofreading abilities.
• Proven ability to recognize urgent matters, manage competing priorities, and adapt quickly in a dynamic legal setting.
• Experience maintaining and updating electronic calendars with a high degree of accuracy.
