Project Engineer

PMA/PE JOB DESCRIPTION:

The Project Manager Assistant/Project Engineer supports the successful

planning, execution, and closeout of construction projects by assisting Project

Managers with administrative, scheduling, documentation, and

communication tasks. This role is critical to maintaining organization,

ensuring subcontractor compliance, and facilitating clear communication

across project teams.

Essential Duties and Responsibilities:

1. Assist Project Managers with day-to-day coordination of projects from

pre-construction through closeout.

2. Maintain organized project files including contracts, drawings, submittals,

RFIs, change orders, permits, and correspondence.

3. Track project schedules, deadlines, and deliverables to support on-time

project completion.

4. Prepare meeting agendas, record meeting minutes, and distribute action

items.

5. Log, track, and distribute RFIs, submittals, and change orders.

6. Maintain accurate, up-to-date project records within CRM systems, project

management software, and shared data storage platforms.

7. Ensure subcontractor compliance documentation is current and properly

stored, including Certificates of Insurance (COI), license numbers, W-9

forms, and 1099-related information.

8. Build out prequalification and safety ratings for subcontractors in and

outside of network areas.

9. Assist with subcontractor agreements, purchase orders, and contract

documentation.

10. Support preparation of progress reports, cost tracking summaries, and

project status updates.

11. Serve as a liaison between Project Managers, field staff, subcontractors,

vendors, and clients.

12. Support development and maintenance of project schedules and material

deliveries.

13. Assist with inspections, punch lists, warranties, and project closeout

documentation.

14. Assist with invoice processing, subcontractor pay applications, and lien

releases.

15. Perform other duties as assigned to support overall project success.

Qualifications:

Required Qualifications:

1. 1–3 years of experience in construction coordination, project

administration, or related field with a General Contractor.

2. Understanding of the construction processes, terminology, and

documentation.

3. Strong organizational and time-management skills.

4. Proficiency in Microsoft Office (Word, Excel, Outlook).

5. Strong written and verbal communication skills.

6. Proficiency with construction project management software such as

Procore, Buildertrend, or similar.

Preferred Qualifications:

1. Associate’s or Bachelor’s degree in Construction Management,

Engineering, Business, or related field.

Work Environment & Physical Demands:

This position may require time in both an office and active construction jobsite

environment. The employee may be required to sit, stand, walk, and use standard

office equipment. Reasonable accommodations may be made to enable individuals

with disabilities to perform the essential functions.