Job Description
We are looking for an Executive Assistant to support senior leadership in Rochester, New York. This contract-to-permanent opportunity is ideal for an experienced, detail-focused individual who can keep operations running smoothly while handling sensitive matters with sound judgment. The role calls for strong organization, excellent communication, and the ability to stay composed while balancing shifting priorities in a fast-moving environment.
Responsibilities:
• Manage complex executive schedules, resolve calendar conflicts, and ensure leaders are prepared for daily commitments.
• Arrange business travel from start to finish, including itineraries, reservations, and schedule adjustments as needed.
• Coordinate internal and external meetings by organizing logistics, confirming attendance, and preparing supporting materials.
• Record clear and accurate meeting notes, then distribute follow-up items to help maintain accountability and progress.
• Serve as a reliable point of contact for senior leadership by handling communications with discretion.
• Prioritize competing administrative requests and adapt quickly to changing business needs in a fast-paced setting.• Demonstrated experience providing administrative support to senior executives or leadership teams.
• Strong ability to manage calendars, appointments, and scheduling changes with a high level of accuracy.
• Experience coordinating business travel and handling related logistics efficiently.
• Excellent written and verbal communication skills, including the ability to produce organized meeting minutes.
• Proven ability to manage multiple tasks at once while maintaining attention to detail.
• High level of professionalism, discretion, and judgment when working with confidential information.
