We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment.
Responsibilities:
• Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner.
• Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently.
• Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations.
• Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments.
• Enter and update information in office systems with a high level of accuracy and attention to detail.
• Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed.
• Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes.
• Provide additional administrative and legal support tasks as priorities shift within the office.
• Strong working knowledge of Microsoft Office, particularly Word and Outlook.
• Ability to learn new software quickly and move confidently between multiple computer programs.
• Excellent organizational skills with careful attention to detail and accuracy.
• Strong communication skills, including the ability to interact effectively with clients and colleagues.
• Capable of handling a high-volume workload, prioritizing tasks, and meeting multiple deadlines.
• Able to work independently, show initiative, and make sound decisions in a busy office environment.
• Prior experience with calendar coordination, correspondence, phone coverage, or data entry is preferred.
Salary & Benefits:
$45,000-$65,000 salary, depending on experience
Health insurance, 401(k), paid vacation, sick days and holidays
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