Administration Manager

Required Qualifications

· Bachelor’s degree in business administration, Finance, Accounting, Management, or a related field.

· Professional working proficiency in Mandarin Chinese and English, including the ability to communicate effectively with employees, vendors, management, and headquarters personnel.

· Experience in business administration, office management, financial administration, operations coordination, or a comparable multifunctional administrative position.

· Demonstrated experience with financial reporting, expense reconciliation, invoice processing, billing, and financial recordkeeping.

· Working knowledge of accounts payable, accounts receivable, purchase order matching, and financial documentation.

· Ability to review financial information, identify discrepancies, maintain accurate records, and prepare reports for management.

· Experience coordinating vendor relationships, service providers, and administrative or employee-related operational activities.

· Strong organizational and time-management skills, including the ability to manage competing priorities independently.

· Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

· Strong interpersonal communication, follow-through, and practical problem-solving abilities.

· Ability to work effectively with employees and management from different cultural and business backgrounds.

· Willingness to perform both office-based administrative responsibilities and hands-on coordination with employees, vendors, and external service providers.

· Ability to maintain confidentiality and exercise sound judgment when handling employee, financial, and business information.

Desired Qualifications

· Experience supporting Chinese-owned, multinational, or internationally operated businesses within the United States.

· Familiarity with business practices and workplace communication between U.S. operations and China-based headquarters.

· Previous experience coordinating or supervising administrative personnel.

· Experience supporting employee relocation, corporate housing, temporary accommodations, transportation, and international travel.

· Experience with administrative budgeting, vendor contracts, service agreements, and expense analysis.